Site Document Controller

Elvet Recruitment; Newcastle upon Tyne; On-site; GBP 24,000 - 29,000; Full time

Job summary

A reputable recruitment agency is searching for a Document Controller to join a main contractor's growing team in Newcastle upon Tyne. The successful candidate will manage project documentation, support site administration, and maintain vital records throughout the project lifecycle. Ideal applicants will possess experience within the construction sector and have strong communication and organisational skills. The position offers a salary of up to £29,000 DOE along with a company car or allowance and site travel opportunities.

Benefits

Company Car or Car Allowance

Travel to site locations

Qualifications

• Proven experience in a comparable role, preferably within the construction sector.
• Skilled in using Common Data Environment (CDE) systems.
• Highly proficient in Microsoft Office 365, with strong digital competency.

Responsibilities

• Coordinate and manage all project-related documentation through an organized site filing system.
• Maintain and update the Health & Safety File throughout the project lifecycle.
• Prepare and maintain a comprehensive Contract Drawing Matrix for tracking drawings.

Skills

Experience in construction sector

Proficiency in Microsoft Office 365

Skilled in Common Data Environment (CDE) systems

Excellent communication skills

Strong organisational abilities

Tools

Asite

BIM 360

BIM Docs

Job description

Elvet Recruitment is working with an established building main contractor who are looking to hire a Document Controller for their growing team in the North East area. They specialise across the Commercial, Leisure, Healthcare, Industrial, Student Accommodation, and Education sectors. With over 10 years of experience, they offer a range of professional services across various sectors, including property sales. The firm is known for its regional expertise and works closely with clients to provide tailored advice. With a team of chartered surveyors and specialists, they support clients in navigating complex regulatory, environmental, and commercial landscapes, often focusing on long‑term sustainability and land value optimisation.

What You'll Be Doing

• Coordinate and manage all project‑related documentation through an organized site filing system.
• Support the site administration team with general correspondence, filing, and other clerical tasks as required.
• Maintain and update the Health & Safety File throughout the project lifecycle.
• Compile and submit weekly plant and material return reports.
• Prepare and maintain a comprehensive Contract Drawing Matrix to ensure proper tracking and distribution of all contract drawings.
• Collate and format monthly internal reports for the Project Manager.
• Input and manage data within the Site Waste Management Plan.
• Collect and prepare documentation for inclusion in the Operation & Maintenance (O&M) Manuals at project completion.
• Serve as the Document Coordinator for BIW and manage control of all project drawings.

What We're Looking For

• Proven experience in a comparable role, preferably within the construction sector.
• Skilled in using Common Data Environment (CDE) systems such as Asite, Conject, BIM 360, and BIM Docs.
• Highly proficient in Microsoft Office 365, with strong digital competency.
• Excellent communication, interpersonal, and organisational abilities.
• Capable of managing multiple tasks, prioritising effectively, and working efficiently under pressure to meet deadlines.

Role Details

• Up to £29,000 DOE
• Company Car or Car Allowance
• Travel to site locations