Site Contract Admin & Scheduling Specialist

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Health cash plan

Pension scheme

Life Assurance

Cycle to work scheme

Learning and development

Job summary

Jones Lang LaSalle Incorporated is seeking a Contract Admin (Site Based) to join our team in the UK. The role combines contract administration with engineer scheduling, delivering day-to-day planning and ensuring compliance across financial and safety processes.

You will liaise with clients, vendors and technical teams, maintain records, and coordinate engineer workloads to optimise productivity while minimising disruption.

Qualifications

• Experience in contract administration, scheduling, dispatch, or facilities administration in a site-based environment.
• Strong organisational and prioritisation skills to manage competing demands on engineers and resources.
• Comfortable with financial and commercial processes such as PO raising, billing, and WIP.
• Knowledge of contract compliance, breach reporting, and permits administration.
• Able to liaise with clients, vendors, engineers, and the Contract Support team to coordinate work.

Responsibilities

• Create and maintain schedules for engineers.
• Coordinate work schedules to minimise disruptions and optimise efficiency.
• Identify and resolve double-bookings or scheduling overlaps.
• Negotiate priority when multiple demands compete for resources.
• Raise reactive and remedial purchase orders (POs) and support invoicing.
• Assist with WIP at the initial stage and ensure records are up to date.
• Manage breach and to-breach reporting and track compliance paperwork.

Skills

Contract admin

Scheduling

Resource planning

PO management

WIP tracking

Communication

Tools

SharePoint

Job description

Jones Lang LaSalle Incorporated is seeking a Contract Admin (Site Based) to join our team in the UK. The role combines contract administration with engineer scheduling, delivering day-to-day planning and ensuring compliance across financial and safety processes.

You will liaise with clients, vendors and technical teams, maintain records, and coordinate engineer workloads to optimise productivity while minimising disruption.