Engineering Admin Specialist – 15-Month Contract (On-Site London)

JLL; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

JLL is seeking an Engineering Administrator for a 15 month fixed term contract in London. You will support the Operations team to ensure contractual obligations are met, handling admin tasks, invoicing, reporting and supplier coordination.

You will work onsite with the team, manage time sheets, raise invoices, and contribute to keeping WIP under three months while maintaining professional presentation of the company.

Qualifications

• Self-motivated and proactive in admin tasks.
• Teamwork: actively contributes to the team and improves effectiveness.
• Planning, Organizing & Executing: prioritise and manage time to deadlines.
• Clear and concise communication in all circumstances.

Responsibilities

• Understand, anticipate and deliver customer needs while building relationships.
• Raise and chase supplier orders and queries.
• Input engineers timesheets into systems.
• Compile monthly reports and other contractual documents.
• Produce quotations and update client systems promptly.
• Liaise with operations team from engineer to director level.
• Raise AWS sheets and chase overdue items.
• Manage WIP to stay under three months.
• Cover team leave and sickness as needed.
• Raise invoices for completed works; handle invoices queries.

Skills

Self-motivated

Teamwork

Planning

Communication

Job description

JLL is seeking an Engineering Administrator for a 15 month fixed term contract in London. You will support the Operations team to ensure contractual obligations are met, handling admin tasks, invoicing, reporting and supplier coordination.

You will work onsite with the team, manage time sheets, raise invoices, and contribute to keeping WIP under three months while maintaining professional presentation of the company.