Site-Based Contract Admin & Scheduling Lead

Jones Lang LaSalle Incorporated; City Of London; Vor Ort; GBP 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Overtime x1.5 on weekdays and x2 on銀行

24 days holiday + bank holidays

Health cash plan

Cycle to work

Pension scheme

Employee discounts

Training & career development

Zusammenfassung

Jones Lang LaSalle Incorporated in London is seeking a Contract Admin (Site Based) to blend contract administration with engineer scheduling, supporting the contract delivery from site. You will plan, coordinate and track schedules, PO processes, WIP, and compliance while liaising with clients, vendors and the Contract Support team.

The role requires strong organisational skills, ability to manage multiple priorities and a focus on accuracy in reporting and records.

Qualifikationen

• Experience in a contract administration, scheduling, dispatch, resource planning, or facilities administration role, ideally in a site-based environment.
• Strong organisational and prioritisation skills, able to manage competing demands on engineers and resources.
• Comfortable working with financial and commercial processes such as PO raising, billing, and WIP.
• Good working knowledge of contract compliance, breach reporting, and compliance and permitting administration.
• Comfortable liaising with clients, vendors, engineers, and the wider Contract Support team to coordinate work.
• Clear communicator, able to escalation issues appropriately and keep stakeholders informed.
• Highly organised, with strong attention to detail for records, reporting, and compliance paperwork.
• Proficient with SharePoint, scheduling, and reporting/administration systems.

Aufgaben

• Create and maintain schedules for engineers.
• Coordinate work schedules to minimise disruptions and optimise efficiency.
• Identify and resolve double-bookings or scheduling overlaps.
• Negotiate priority when multiple demands compete for the same resources.
• Optimise resource allocation to maximise productivity.
• Increase productivity and reduce non-productivity using Looking for Work reports.
• Liaise with vendors or external partners for coordinated scheduling.
• Communicate with clients or customers to confirm appointments.
• Escalate complex problems to specialised technical teams.
• Create and issue vendor reports.
• Raise reactive and remedial purchase orders (POs).
• Carry out initial chasing of outstanding purchase orders (OPOs).
• Support QS with application building and billing.
• Arrange for annual POs to be raised for PPMs.
• Prepare quote administration.
• Manage Work in Progress (WIP) at the initial stage.
• Manage breach and to-breach reporting.
• Ensure any immediate remedial actions required as a result of subcontractor delivery are recorded and actioned within necessary timescales.
• Carry out remedial review and action.
• Complete administrative checks on job completion.
• Track missing certificates and receipts.
• Transfer compliance paperwork from source systems to SharePoint.
• Manage the application process for customer permits.
• Log and manage near-miss and good-catch reporting.
• Administer the training matrix.
• Document solutions and maintain knowledge base articles.

Kenntnisse

Contract administration

Scheduling

Resource planning

Vendor/client liaison

Documentation & reporting

Tools

SharePoint

Scheduling systems

Jobbeschreibung

Jones Lang LaSalle Incorporated in London is seeking a Contract Admin (Site Based) to blend contract administration with engineer scheduling, supporting the contract delivery from site. You will plan, coordinate and track schedules, PO processes, WIP, and compliance while liaising with clients, vendors and the Contract Support team.

The role requires strong organisational skills, ability to manage multiple priorities and a focus on accuracy in reporting and records.