Senior Wholesale Operations Administrator

TRP RECRUITMENT; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A fast-growing British fashion brand is seeking a Senior Wholesale & Shipping Administrator to support their wholesale and marketplace operations. This role involves maintaining data, analyzing sales information, and coordinating product uploads while ensuring timely deliveries across UK, Europe, and North America. The ideal candidate should have strong Excel skills, excellent communication abilities, and a background in wholesale or e-commerce. Join a collaborative team and make a significant impact in a dynamic environment.

Qualifications

• Proven experience in a wholesale, shipping, or marketplace-focused role.
• Ability to handle detailed product and sales data.
• Familiarity with seasonal data management and sample dispatch.

Responsibilities

• Maintain seasonal master data sheets and support sample dispatch.
• Analyse and present weekly sales data; recommend actions.
• Coordinate product uploads for online marketplaces.
• Prepare and update weekly stock and product info sheets.
• Assist with shipping schedules and order tracking.
• Record shipping costs and check invoices.
• Prepare product information and liaise with design teams.
• Ensure efficient workflow with external partners.

Skills

Strong Excel skills

Excellent communication skills

Experience with wholesale, e-commerce, or third-party platforms

Highly organised

Strong analytical skills

Job description

A fast-growing British fashion brand is looking to appoint a Senior Wholesale & Shipping Administrator to support their expanding wholesale and marketplace operations. Working across key accounts such as Next, Very, SilkFred, Zalando and Otto, this role is central to ensuring smooth communication, accurate data handling, and the timely delivery of seasonal ranges across UK, European, and North American partners.

This is a great opportunity for someone with a sharp eye for detail, strong Excel skills, and experience in a wholesale, shipping or marketplace-focused role to join a collaborative and fast-paced team.

Responsibilities

• Maintain seasonal master data sheets and support sample dispatch and commercial invoicing for North American accounts
• Analyse and present weekly sales data; spot trading patterns and recommend actions
• Coordinate product and image uploads for online marketplaces and third-party sellers
• Prepare and update weekly stock/product info sheets to support marketplace trading
• Support the International Logistics Coordinator with shipping schedules and order tracking
• Record shipping, tax and duty costs and check invoices against goods received
• Prepare product information and source assets from in-house design teams
• Liaise with external partners and internal teams to ensure efficient workflow and brand consistency

Person Specification

• Strong Excel skills, confident working with detailed product and sales data
• Excellent communication skills and a collaborative, can-do attitude
• Experience working with wholesale, e-commerce or third-party platforms
• Highly organised, numerate and detail-focused with strong analytical skills
• Passionate about the Apricot brand and confident handling multiple priorities