Senior Project & Resource Coordinator

Office Angels; England; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

24 days annual leave

Company pension

Company social events

Job summary

Office Angels is seeking a Project Coordinator to join our security-focused team in Sevenoaks. The role involves administering service and project activities, coordinating engineers, and liaising with multiple departments and clients to ensure timely delivery.

You will manage quotations, orders, invoicing, and project documentation while supporting compliance, health & safety, and quality processes. This is an office-based, Monday–Friday role with 9am–5:30pm hours and 24 days’ leave.

Qualifications

• Senior administrative, coordination, or project support experience.
• Strong customer service and communication abilities.
• Proficiency in Word, Excel, and Outlook.
• Experience coordinating field-based teams or engineers.
• Ability to work independently and manage competing priorities.

Responsibilities

• Manage day-to-day office administration across service and project activities.
• Maintain accurate job records, reports, and operational documentation.
• Support processes relating to quotations, orders, invoicing, and job management systems.
• Assist with compliance administration, including quality, health & safety, and industry standards.
• Schedule engineers for installations, maintenance visits, and reactive call-outs.
• Occasional attendance for site visits (mostly London and expensed).
• Monitor job progress and ensure completion records are maintained.
• Coordinate project delivery activities, including resource planning, equipment ordering and logistics, site documentation, travel arrangements, timelines and cost tracking, invoicing and project close-out support.
• Process quotations, orders, and invoices; provide customers with updates on orders and progress; escalate queries as needed.

Skills

Senior administrative experience

Project coordination

Customer service

MS Word

MS Excel

MS Outlook

Independent worker

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Angels is seeking a Project Coordinator to join our security-focused team in Sevenoaks. The role involves administering service and project activities, coordinating engineers, and liaising with multiple departments and clients to ensure timely delivery.

You will manage quotations, orders, invoicing, and project documentation while supporting compliance, health & safety, and quality processes. This is an office-based, Monday–Friday role with 9am–5:30pm hours and 24 days’ leave.