Project Coordinator

Office Angels; Essex; On-site; GBP 30,000 - 35,000; Full time

Job summary

Office Angels in Essex is recruiting a Project Coordinator to support the Operations & Delivery Team in organising, documenting, and progressing workplace design and fit-out projects from enquiry through to handover.

The role handles project administration, procurement, scheduling, compliance, and client communications, with duties across documentation, costs, and supplier coordination, and requires strong organisational and communication skills.

Qualifications

• Strong organisational and administrative skills.
• Excellent written and verbal communication.
• Experience using project management and CRM systems.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Coordinate day-to-day project activities, site logistics, subcontractors, and scheduling.
• Maintain project documentation, including H&S files, RAMS, site records, and SharePoint data.
• Raise purchase orders, track deliveries, and liaise with suppliers to maintain project timelines.
• Support programme management with Gantt charts, milestones, and subcontractor bookings.
• Assist with cost tracking, purchase orders, and variation management.
• Ensure compliance documentation relating to CDM, building control, and ISO standards is up to date.
• Maintain accurate records within Buildertrend and HubSpot.
• Support client communications, providing updates and resolving project queries.
• Coordinate project handovers, O&M manuals, snagging lists, and project close-out documentation.
• Support internal scheduling, meetings, reporting, and administrative activities across the Operations team.

Skills

Organisational skills

Communication skills

Project coordination experience

Proactive problem solving

Tools

Buildertrend

HubSpot

Job description

Project Coordinator
30,000 - 35,000 per annum
Chelmsford, Essex
Monday-Friday, 8:30am-5:30pm

This is an exciting and newly created role supporting the Operations & Delivery Team to ensure projects are organised, documented, and progressing smoothly. The Project Coordinator will manage project administration, procurement, scheduling, compliance, and client communications, helping deliver workplace design and fitout projects from enquiry through to handover.

Key Duties & Responsibilities

• Coordinate day-to-day project activities, site logistics, subcontractors, and scheduling.
• Maintain project documentation, including H&S files, RAMS, site records, and SharePoint data.
• Raise purchase orders, track deliveries, and liaise with suppliers to maintain project timelines.
• Support programme management through Gantt charts, milestones, and subcontractor bookings.
• Assist with cost tracking, purchase orders, and variation management.
• Ensure compliance documentation relating to CDM, building control, and ISO standards is up to date.
• Maintain accurate records within Buildertrend and HubSpot.
• Support client communications, providing updates and resolving project queries.
• Coordinate project handovers, O&M manuals, snagging lists, and project close-out documentation.
• Support internal scheduling, meetings, reporting, and administrative activities across the Operations team.

Candidate Requirements

Essential

• Strong organisational and administrative skills with excellent attention to detail.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent written and verbal communication skills.
• Proactive, solutions focused approach with strong problem solving ability.
• Experience using project management and CRM systems, or the ability to learn quickly.
• Comfortable working to deadlines, schedules, and project programmes.
• Strong relationship building skills with clients, suppliers, subcontractors, and colleagues.
• Team oriented mindset with a flexible, hands on approach.

Desirable

• Knowledge of procurement and scheduling processes.
• Experience within construction, workplace fitout, facilities, or project based environments.
• Understanding of CDM regulations, building control requirements, and project compliance processes.
• Familiarity with Buildertrend, HubSpot, Gantt charts, and milestone tracking

Office Angels is an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.