Dynamic Project Coordinator — Construction & Fitout

Office Angels; Essex; On-site; GBP 30,000 - 35,000; Full time

Job summary

Office Angels in Essex is recruiting a Project Coordinator to support the Operations & Delivery Team in organising, documenting, and progressing workplace design and fit-out projects from enquiry through to handover.

The role handles project administration, procurement, scheduling, compliance, and client communications, with duties across documentation, costs, and supplier coordination, and requires strong organisational and communication skills.

Qualifications

• Strong organisational and administrative skills.
• Excellent written and verbal communication.
• Experience using project management and CRM systems.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Coordinate day-to-day project activities, site logistics, subcontractors, and scheduling.
• Maintain project documentation, including H&S files, RAMS, site records, and SharePoint data.
• Raise purchase orders, track deliveries, and liaise with suppliers to maintain project timelines.
• Support programme management with Gantt charts, milestones, and subcontractor bookings.
• Assist with cost tracking, purchase orders, and variation management.
• Ensure compliance documentation relating to CDM, building control, and ISO standards is up to date.
• Maintain accurate records within Buildertrend and HubSpot.
• Support client communications, providing updates and resolving project queries.
• Coordinate project handovers, O&M manuals, snagging lists, and project close-out documentation.
• Support internal scheduling, meetings, reporting, and administrative activities across the Operations team.

Skills

Organisational skills

Communication skills

Project coordination experience

Proactive problem solving

Tools

Buildertrend

HubSpot

Job description

Office Angels in Essex is recruiting a Project Coordinator to support the Operations & Delivery Team in organising, documenting, and progressing workplace design and fit-out projects from enquiry through to handover.

The role handles project administration, procurement, scheduling, compliance, and client communications, with duties across documentation, costs, and supplier coordination, and requires strong organisational and communication skills.