Project & Compliance Coordinator - Fixed-Term Livingston

Office Angels; Livingston; On-site; GBP 23,000 - 26,000; Full time

Job summary

Office Angels seeks a meticulous Compliance & Project Administrator to support an Asset Management team in Livingston on a defined contract until March 2027. The role is fully office-based, with 36 hours per week, Monday to Friday, handling compliance records and customer communications for a fast-moving RAAC project.

You will coordinate works, raise orders, manage documentation and assist with inspections while liaising with customers, contractors and internal teams to keep progress on track.

Qualifications

• We’re seeking candidates with experience in administrative or coordination roles.
• Demonstrated customer service experience and strong organisational skills.
• Ability to prioritise tasks and meet deadlines in a busy environment.
• Good IT skills, especially Microsoft Word and Excel.
• Experience with basic financial administration and purchase orders is desirable.
• Excellent attention to detail and accurate record-keeping.
• Strong written and verbal communication skills.
• Proactive, positive and enthusiastic approach.
• Ability to work independently and as part of a team.
• Driving licence and access to a car for work purposes is preferred.

Responsibilities

• Be the first point of contact for customers regarding RAAC works and provide a professional service.
• Raise works orders, liaise with customers and maintain up-to-date records for the RAAC programme.
• Provide administrative support across Asset Management, Reactive Repairs, Compliance and RAAC Delivery.
• Assist with planning and coordination of compliance inspections.
• Update CRM and property systems and file certificates and documents.
• Process work orders, variations and appointments within set timescales.
• Liaise with contractors, suppliers and internal teams to keep works moving.
• Review data and contractor information to identify outstanding actions and maintain records.
• Produce information and reports to support monitoring and audit requirements.
• Prepare correspondence, information packs, purchase orders and other docs.

Skills

Administrative role

Coordination

Customer service

Organisation

Task prioritisation

Microsoft Word

Excel

Financial administration

Attention to detail

Written and verbal communication

Proactive approach

Driving licence

Tools

Microsoft Word

Excel

Job description

Office Angels seeks a meticulous Compliance & Project Administrator to support an Asset Management team in Livingston on a defined contract until March 2027. The role is fully office-based, with 36 hours per week, Monday to Friday, handling compliance records and customer communications for a fast-moving RAAC project.

You will coordinate works, raise orders, manage documentation and assist with inspections while liaising with customers, contractors and internal teams to keep progress on track.