Senior Personal Assistant (PA)

NHS; United Kingdom; Hybrid; GBP 31,000 - 38,000; Part time

Job summary

A leading healthcare provider is seeking a proactive Senior Personal Assistant to support the CSCS leadership team in Taunton. The role involves managing high-level administrative tasks, coordinating meetings, and liaising with stakeholders. Candidates must have strong organizational skills, experience in minute-taking, and proficiency in Audio Typing. This is a part-time position with a salary between £31,049 and £37,796 per year.

Qualifications

• Proven experience in taking minutes.
• Proficient in Audio Typing.
• Experience managing small projects essential.
• Ability to maintain effective office systems.
• Advanced decision making skills required.
• Strong interpersonal skills across staff levels.

Responsibilities

• Provide comprehensive PA support to senior leaders within CSCS.
• Coordinate meetings, prepare agendas, and take minutes.
• Manage diaries and correspondence with professionalism.
• Liaise with internal and external stakeholders.
• Support governance processes.
• Handle sensitive information with discretion.

Skills

Minute-taking

Audio Typing

Managing small projects

Office systems maintenance

Decision making

Maintaining good relationships

Education

GCSE A Levels or equivalent

RSA/OCR III or equivalent typing/word processing

Job description

Overview

Are you an experienced Personal Assistant looking to take the next step in your career? Somerset NHS Foundation Trust is seeking a proactive and highly organised Senior Personal Assistant to join our Clinical Support & Cancer Services (CSCS) leadership team.

As a key member of the CSCS leadership team, you\'ll provide high-level administrative and secretarial support to the Service Group Director and senior managers. You\'ll coordinate governance functions, manage complex schedules, and lead on meeting facilitation and project work. This is a dynamic role requiring discretion, initiative, and a commitment to excellence.

Why Somerset? Somerset offers a blend of idyllic countryside, beauty, and accessibility to vibrant cities, with educational facilities and affordable housing. We are committed to fostering a diverse, skilled, and inclusive workforce.

Responsibilities

• Provide comprehensive PA support to senior leaders within CSCS.
• Coordinate formal meetings, including agenda preparation, minute-taking, and follow-up actions.
• Manage diaries, appointments, and correspondence with professionalism and confidentiality.
• Liaise with internal and external stakeholders, including Executive and Non-Executive Directors.
• Support governance processes and contribute to service development initiatives.
• Handle sensitive information with discretion and uphold high ethical standards.

Details of duties and responsibilities are further described in the attached Job Description & Person Specification.

Details

Pay scheme: Agenda for change

Band: 5

Salary: £31,049 to £37,796 a year

Contract: Permanent

Working pattern: Part-time, Flexible working, Home or remote working

Location: Musgrove Park Hospital, Musgrove Road, Taunton, Somerset, TA1 5DA

Date posted: 18 September 2025

Reference number: 184-OL-PU-3325

Qualifications

Essential

• GCSE A Levels or equivalent
• RSA/OCR III or equivalent typing/word processing

Desirable

• Educated to degree level
• Additional professional qualifications relevant to the post
• European Computer Driving Licence

Experience

Essential

• Experience in taking minutes
• Experience in Audio Typing
• Experience in managing small projects
• Experience of setting up and maintaining office systems
• Advanced decision making and resolving complex work related issues
• Maintaining good working relationships across a range of staff levels both internally and externally

Desirable

• Previous experience working as a PA to a Director/Senior Manager
• Experience of managing staff

Disclosures

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly CRB) to check for any previous criminal convictions.

Employer details

Employer: Somerset NHS Foundation Trust

Address: Musgrove Park Hospital, Musgrove Road, Taunton, Somerset, TA1 5DA

Employer website: https://www.somersetft.nhs.uk/