Senior Office & Facilities Coordinator

OCS; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Award-winning employer

OCS Academy / digital learning

Wagestream flexible pay

Exclusive discounts via Hapi app

Job summary

OCS UK & Ireland is seeking a highly organised Senior Office Executive to support day-to-day office operations, reporting to the Facilities Manager. You will deliver excellent customer service, manage reception, and oversee site compliance and facilities tasks to keep the workplace efficient.

The role covers visitor management, access control, supplier liaison, and administration. It demands strong communication, MS Office proficiency, and a proactive, collaborative approach.

Qualifications

• Previous experience in an administrative, office support, or workplace services role.
• Strong customer service and communication skills.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Excellent organisational skills and attention to detail.
• Ability to work independently and collaboratively.
• Professional, proactive, and adaptable approach.

Responsibilities

• Provide a welcoming reception service and manage front-of-house duties.
• Manage visitor registration, inductions, and site access with compliance.
• Handle calls, emails, and Teams messages; resolve or escalate queries.
• Raise purchase orders and resolve invoice queries.
• Manage reactive and planned maintenance work orders and site documentation.
• Monitor office stocks and liaise with suppliers to maintain service levels.
• Assist with building inspections and facilities-related issues.
• Conduct service audits and support operational reporting.

Skills

Customer service

Communication

Organizational skills

Independent & collaborative work

Professional & proactive

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

OCS UK & Ireland is seeking a highly organised Senior Office Executive to support day-to-day office operations, reporting to the Facilities Manager. You will deliver excellent customer service, manage reception, and oversee site compliance and facilities tasks to keep the workplace efficient.

The role covers visitor management, access control, supplier liaison, and administration. It demands strong communication, MS Office proficiency, and a proactive, collaborative approach.