Senior Office & Facilities Coordinator

Manchester Arndale; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible pay

Digital learning

Retail discounts

Awarded employer

Job summary

OCS UK & Ireland is seeking a highly organised Senior Office Executive to support the day‑to‑day operation of a busy office environment, working closely with the Facilities Manager. The role focuses on delivering exceptional customer service, effective administration, site compliance and smooth workplace operations.

You will handle front of house, visitor management, access control, supplier liaison, and maintenance coordination while ensuring accurate records and efficient reporting.

Qualifications

• Previous experience in an administrative, office support, or workplace services role.
• Strong customer service and communication skills.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Excellent organisational skills and attention to detail.
• Ability to work independently and collaboratively.
• Professional, proactive, and adaptable approach.

Responsibilities

• Provide reception and visitor management services, ensuring a welcoming front of house.
• Manage access cards, visitor passes, and CCTV audits for security compliance.
• Serve as main point of contact via calls, emails, and Teams messages.
• Raise purchase orders, resolve invoice queries, and support maintenance work orders.
• Monitor office supplies and liaise with suppliers to maintain service levels.

Skills

Administrative experience

Customer service

MS Outlook/Teams experience

Attention to detail

Tools

MS Office

Job description

OCS UK & Ireland is seeking a highly organised Senior Office Executive to support the day‑to‑day operation of a busy office environment, working closely with the Facilities Manager. The role focuses on delivering exceptional customer service, effective administration, site compliance and smooth workplace operations.

You will handle front of house, visitor management, access control, supplier liaison, and maintenance coordination while ensuring accurate records and efficient reporting.