Front Desk & Admin Coordinator

Manchester Arndale; East Cowes; Remote; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Discounts via Hapi app

Wagestream pay access

OCS Academy digital learning

Job summary

OCS UK & Ireland is seeking a friendly receptionist to join our facilities management team in the UK. You will be the first point of contact for visitors and callers, delivering a professional and welcoming service while supporting office operations.

Reporting to the Facilities Manager, you will greet guests, answer calls, sort mail, schedule meetings, manage calendars and provide general administrative support. A positive, punctual, and can-do attitude is essential.

Qualifications

• Right to work in the UK.
• Professional demeanour and appearance.
• Strong communication skills, both verbal and written.
• Ability to multitask and stay organised in a fast-paced environment.
• Proficiency with office equipment like phone systems and copiers.
• Friendly and welcoming attitude.
• Reliable and punctual with a strong work ethic.

Responsibilities

• Greet and direct visitors, ensuring they feel welcome and are assisted promptly.
• Answer and transfer phone calls efficiently, taking messages when necessary.
• Handle incoming and outgoing mail and packages, sorting and distributing them.
• Schedule appointments and maintain calendars, coordinating meeting rooms.
• Provide general administrative support to the team, including filing and data entry.
• Maintain a tidy reception area reflecting the professional image of the company.
• Assist with data entry and record keeping, ensuring accuracy and confidentiality.
• Ensure accurate and timely communication within the office, relaying messages promptly.

Skills

Communication skills

Demeanor & appearance

Multitasking

Organisation

Reliability & punctuality

Customer service

Tools

Phone systems

Copiers

Job description

OCS UK & Ireland is seeking a friendly receptionist to join our facilities management team in the UK. You will be the first point of contact for visitors and callers, delivering a professional and welcoming service while supporting office operations.

Reporting to the Facilities Manager, you will greet guests, answer calls, sort mail, schedule meetings, manage calendars and provide general administrative support. A positive, punctual, and can-do attitude is essential.