Senior Facilities & Operations Coordinator

CBRE Group, Inc.; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

CBRE Global Workplace Solutions is seeking a Senior Facilities Coordinator in London to manage property tasks and work orders. You will coordinate with landlords, service providers, and internal teams, ensuring adherence to procedures and reporting formats.

The role focuses on preventive maintenance planning, supplier quotations, and accurate invoicing while maintaining KPI-aligned responses. The ideal candidate has 2–4 years of relevant experience, strong English communication, and solid MS

Qualifications

• 2-4 years of relevant facilities/coordinator experience.
• Strong written and spoken English communication.
• Proficient with Word, Excel, Outlook and related Office tools.
• Ability to follow standard procedures and standards.

Responsibilities

• Coordinate with landlords, service providers to follow procedures, policies, and reporting formats.
• Arrange PPMs as per the office PPM planner.
• Review and submit quotations for extra works and remedials.
• Conduct floor walks to identify deficiencies and areas of improvement.
• Support 3rd party invoicing and verify subcontractor invoices.
• Acknowledge client inquiries and log work orders with KPI timelines.
• Collect information reports to monitor performance and progress.
• File work orders, proposals and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Respond to inquiries from clients, colleagues and supervisors.
• Follow procedures, ask clarifying questions, and communicate clearly.
• Deliver output by following defined procedures and processes.

Skills

2-4 years experience

Strong English communication

MS Office proficiency

Organizational skills

Attention to detail

Tools

Microsoft Office

Job description

CBRE Global Workplace Solutions is seeking a Senior Facilities Coordinator in London to manage property tasks and work orders. You will coordinate with landlords, service providers, and internal teams, ensuring adherence to procedures and reporting formats.

The role focuses on preventive maintenance planning, supplier quotations, and accurate invoicing while maintaining KPI-aligned responses. The ideal candidate has 2–4 years of relevant experience, strong English communication, and solid MS