Senior Facilities Coordinator: Operations & Projects Lead

CBRE; Greater London; On-site; GBP 36,000 - 48,000; Full time

Job summary

CBRE Global Workplace Solutions is seeking a Senior Facilities Coordinator in London. You will work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed and aligned with the office PPM planner.

You will support property managers with repairs and investment plans, manage invoicing, and monitor performance metrics while ensuring quality and compliance in daily operations.

Qualifications

• 2-4 years of relevant job experience.
• Strong communication skills in English, both written and verbal.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Coordinate with landlords, service providers, and vendors to implement procedures and reporting formats.
• Arrange PPMs as per the office PPM planner.
• Review and submit quotations for extra works and remedials.
• Conduct floor walks to identify building deficiencies and improvement areas.
• Facilitate 3rd party invoicing and verify subcontractor invoices before accounts payable.
• Acknowledge client inquiries and manage work orders to meet KPI response times.
• Collect information reports to track performance and progress.
• File work orders, proposals, and department paperwork from vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.

Skills

Strong communication

Organizational skills

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

CBRE Global Workplace Solutions is seeking a Senior Facilities Coordinator in London. You will work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed and aligned with the office PPM planner.

You will support property managers with repairs and investment plans, manage invoicing, and monitor performance metrics while ensuring quality and compliance in daily operations.