Senior Facilities Coordinator

CBRE Group, Inc.; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

CBRE Global Workplace Solutions is seeking a Senior Facilities Coordinator in London to manage property tasks and work orders. You will coordinate with landlords, service providers, and internal teams, ensuring adherence to procedures and reporting formats.

The role focuses on preventive maintenance planning, supplier quotations, and accurate invoicing while maintaining KPI-aligned responses. The ideal candidate has 2–4 years of relevant experience, strong English communication, and solid MS

Qualifications

• 2-4 years of relevant facilities/coordinator experience.
• Strong written and spoken English communication.
• Proficient with Word, Excel, Outlook and related Office tools.
• Ability to follow standard procedures and standards.

Responsibilities

• Coordinate with landlords, service providers to follow procedures, policies, and reporting formats.
• Arrange PPMs as per the office PPM planner.
• Review and submit quotations for extra works and remedials.
• Conduct floor walks to identify deficiencies and areas of improvement.
• Support 3rd party invoicing and verify subcontractor invoices.
• Acknowledge client inquiries and log work orders with KPI timelines.
• Collect information reports to monitor performance and progress.
• File work orders, proposals and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Respond to inquiries from clients, colleagues and supervisors.
• Follow procedures, ask clarifying questions, and communicate clearly.
• Deliver output by following defined procedures and processes.

Skills

2-4 years experience

Strong English communication

MS Office proficiency

Organizational skills

Attention to detail

Tools

Microsoft Office

Job description

## Senior Facilities CoordinatorSenior Facilities CoordinatorJob ID288847Posted04-Aug-2026Service lineGWS SegmentRole typeFull-timeAreas of InterestFacilities ManagementLocation(s)London - England - United Kingdom of Great Britain and Northern IrelandCBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Senior Facilities Coordinator to join the team located in London on a permanent basis.**About the Role:**As a CBRE Senior Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.**What You’ll Do:**• Work with landlords, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.• Arrange PPM’s as per the office PPM planner.• Request, review & submit quotations to the client for extra works & remedials.• Conduct floor walks to identify building deficiencies and areas of improvement.• Facilitate 3rd party invoicing process. Gather invoices from subcontractors, verify accuracy and submit to accounts payable.• Acknowledge all client inquiries and collect work orders in alignment with KPI response times.• Collect information reports to find out performance and progress status.• File work orders, proposals, department files, and other paperwork submitted by vendors.• Monitor activities that happen outside the building, such as proper waste disposal and recycling.• Follow instructions, short correspondence, and memos and ask clarifying questions.• Respond to common inquiries or complaints from clients, co-workers, and supervisors.• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.• Impact through clearly defined duties, methods, and tasks are described in detail.• Deliver own output by following defined procedures and processes.**What You’ll Need:**• 2-4 years of relevant job experience• Ability to follow basic work routines and standards in the application of work.• Strong communication skills, including both written and verbal English.• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.• Strong organizational skills with an inquisitive mindset.• High attention to detail.Why CBREWhen you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.