Senior Executive Diary & Operations Coordinator

Ministry of Justice; Swansea; On-site; GBP 30,000 - 38,000; Full time

Job summary

Ministry of Justice in Wales is seeking a Diary Manager to Head of Operations on a fixed-term basis with a view to permanency. The role provides secretarial and administrative support at divisional level, coordinating the Deputy Director’s diary and meetings.

You will manage schedules, prepare correspondence, attend senior management meetings, take minutes, liaise with internal and external colleagues, and ensure confidentiality and efficient information flow.

Qualifications

• Experience of managing diary of a senior executive.
• Ability to work with confidentiality and discretion.
• Good IT skills with MS Office suite and data handling.
• Proficiency in English and Welsh where required in Wales.

Responsibilities

• Manage Deputy Director or Head of Operational Function’s diary.
• Prepare agendas, take minutes and distribute to stakeholders.
• Coordinate meetings, book rooms and arrange travel where needed.
• Provide wide range of secretarial and administrative support.
• Maintain filing systems and handle sensitive information with discretion.

Skills

Diary management

Administrative support

Minute taking

Stakeholder liaison

Microsoft Office

Education

NVQ Level 2 or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Ministry of Justice in Wales is seeking a Diary Manager to Head of Operations on a fixed-term basis with a view to permanency. The role provides secretarial and administrative support at divisional level, coordinating the Deputy Director’s diary and meetings.

You will manage schedules, prepare correspondence, attend senior management meetings, take minutes, liaise with internal and external colleagues, and ensure confidentiality and efficient information flow.