Senior Diary & Operations Coordinator

Ministry of Justice; Cardiff; On-site; GBP 26,000 - 34,000; Full time

Job summary

The Diary Manager to the Head of Operations at the Ministry of Justice is a fixed-term role with a view to permanency, based in Cardiff. The post supports the Deputy Director or Head of Operational Function, coordinating diaries, meetings and communications to ensure smooth day-to-day operations.

You will handle confidential information, arrange travel, prepare agendas, take minutes, and liaise with internal and external colleagues.

Qualifications

• NVQ Level 2 or equivalent in a relevant subject or practical equivalent.
• Experience managing a diary for a senior executive.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.

Responsibilities

• Manage Deputy Director or Head of Operational Function's diary.
• Screen calls, emails and correspondence, prioritising workload.
• Provide full secretarial and administrative support for senior meetings.
• Prepare agendas, distribute papers and take minutes.
• Coordinate meetings with internal and external colleagues and partners.
• Maintain filing systems (electronic and manual).
• Arrange business travel and accommodation as required.
• Handle confidential information with discretion and professionalism.

Skills

Diary management

Executive support

Confidentiality

Communication

Education

NVQ Level 2 or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

The Diary Manager to the Head of Operations at the Ministry of Justice is a fixed-term role with a view to permanency, based in Cardiff. The post supports the Deputy Director or Head of Operational Function, coordinating diaries, meetings and communications to ensure smooth day-to-day operations.

You will handle confidential information, arrange travel, prepare agendas, take minutes, and liaise with internal and external colleagues.