Executive Diary Manager to Head of Operations

Ministry of Justice; Swansea; On-site; GBP 28,000 - 36,000; Full time

Job summary

The Ministry of Justice, National Probation Service, Swansea area, is seeking a Diary Manager to support the Deputy Director or Head of Operational Function with diary coordination, agenda preparation and minute-taking.

You will manage confidential information, liaise with internal and external colleagues, arrange meetings and travel, and help ensure smooth day-to-day operations within the division.

Responsibilities

• Manage Deputy Director or Head of Operational Function’s Diary
• Support planning and finalising agendas for meetings, overseeing coordination and distribution of paperwork
• Taking minutes at senior management meetings and distributing to relevant parties
• Liaising with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements
• Dealing with highly sensitive issues, maintaining strict confidentiality at all times
• Arrange business travel and accommodation for the Deputy Director or Head of Operational Function

Job description

The Ministry of Justice, National Probation Service, Swansea area, is seeking a Diary Manager to support the Deputy Director or Head of Operational Function with diary coordination, agenda preparation and minute-taking.

You will manage confidential information, liaise with internal and external colleagues, arrange meetings and travel, and help ensure smooth day-to-day operations within the division.