Executive Diary & Operations Support Lead

Ministry of Justice; Newport; Sur place; GBP 26 000 - 34 000; Plein temps

Résumé du poste

The Ministry of Justice is seeking a Diary Manager to support the Deputy Director or Head of Operational Function within the National Probation Service. The role focuses on diary coordination, handling correspondence, and organising meetings to ensure smooth day-to-day operations.

You'll provide comprehensive secretarial support, maintain filing systems, prepare reports, and assist with large-scale divisional events. English proficiency is essential, with Welsh optional in Wales.

Qualifications

• Strong organizational and secretarial skills; experience coordinating diaries and meetings
• Ability to handle confidential information with discretion
• Excellent written and verbal communication in English; Welsh may be required in Wales

Responsabilités

• Manage Deputy Director or Head of Operational Function’s diary
• Screen calls, handle correspondence and emails, and direct queries
• Provide secretarial and administrative support; prepare documents and reports
• Develop and maintain filing systems (electronic and manual) to support operations
• Coordinate agendas, arrange meetings, book rooms, and distribute paperwork
• Take minutes at senior management meetings and circulate to attendees
• Coordinate with internal and external colleagues and partners to handle inquiries
• Arrange business travel and accommodation for senior staff
• Maintain confidentiality and professionalism in all dealings

Description du poste

The Ministry of Justice is seeking a Diary Manager to support the Deputy Director or Head of Operational Function within the National Probation Service. The role focuses on diary coordination, handling correspondence, and organising meetings to ensure smooth day-to-day operations.

You'll provide comprehensive secretarial support, maintain filing systems, prepare reports, and assist with large-scale divisional events. English proficiency is essential, with Welsh optional in Wales.