Executive Diary & Admin Coordinator

Ministry of Justice; Colwyn Bay; Hybrid; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Hybrid Working

Training opportunities

Flexible working patterns

Pension

Annual Leave

Job summary

The Ministry of Justice in Wales is seeking an organised administrator to provide diary management and secretarial support to the Deputy Director or Head of Operational Function. The role handles day-to-day running, prepares documents, manages meetings, and maintains confidential information with discretion.

The post involves coordinating meetings, supporting the organisation of events, and assisting in travel arrangements, with no line management responsibilities.

Qualifications

• Experience of managing diary of a senior executive.
• Experience of providing a wide range of management support activities.
• Ability to work with discretion and maintain confidentiality.

Responsibilities

• Manage Deputy Director or Head of Operational Function’s diary and schedules.
• Provide a full range of secretarial and administrative support including drafting correspondence and reports.
• Take minutes at senior management meetings and distribute to stakeholders.
• Coordinate agendas, distribute papers, and arrange meetings and venues.
• Screen calls, handle enquiries and liaise with internal/external colleagues.
• Arrange travel and accommodation for the Deputy Director or Head of Operational Function.

Skills

Diary management

Administrative support

Secretarial duties

Education

NVQ Level 2 in a relevant subject

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

The Ministry of Justice in Wales is seeking an organised administrator to provide diary management and secretarial support to the Deputy Director or Head of Operational Function. The role handles day-to-day running, prepares documents, manages meetings, and maintains confidential information with discretion.

The post involves coordinating meetings, supporting the organisation of events, and assisting in travel arrangements, with no line management responsibilities.