Executive Diary Manager to Head of Operations

Ministry of Justice; Pontypridd; On-site; GBP 26,000 - 32,000; Full time

Job summary

Ministry of Justice in Wales seeks a Diary Manager to support the Deputy Director or Head of Operational Function. The role focuses on diary coordination, secretarial tasks, and handling day-to-day administrative activity within the NPS Divisional HQ, clusters and functions.

The post is initially fixed-term with a view to permanency, offering opportunities for promotion or lateral moves within the organisation. Strong organisation and discretion are essential for success.

Qualifications

• NVQ Level 2 or equivalent in a relevant subject or practical experience.
• Proficient IT skills with Word, Excel, Outlook and PowerPoint.

Responsibilities

• Manage the Deputy Director or Head of Operational Function’s diary.
• Provide secretarial and administrative support to senior leadership.
• Take minutes at senior management meetings and distribute to attendees.
• Liaise with internal and external colleagues to coordinate meetings and engagements.
• Maintain filing systems and prepare confidential reports.

Skills

Diary management

Executive support

Meeting coordination

Education

NVQ Level 2 in a relevant subject

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Ministry of Justice in Wales seeks a Diary Manager to support the Deputy Director or Head of Operational Function. The role focuses on diary coordination, secretarial tasks, and handling day-to-day administrative activity within the NPS Divisional HQ, clusters and functions.

The post is initially fixed-term with a view to permanency, offering opportunities for promotion or lateral moves within the organisation. Strong organisation and discretion are essential for success.