Senior Executive Diary & Admin Lead

Ministry of Justice; West of England; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Hybrid Working

Flexible benefits

LGPS Pension

Annual leave 25-30 days

Job summary

The Ministry of Justice in Bristol is seeking a Diary Manager to support the Deputy Director or Head of Operational Function. The role combines high‑level diary management with confidential administrative tasks and liaison with internal and external partners.

You will produce reports, maintain filing systems, arrange meetings, travel, and events, and ensure information is handled securely. Hybrid working is available, with a typical 37-hour week and civil service benefits.

Qualifications

• Experience providing secretarial and administrative support.
• Strong diary management and scheduling skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and liaison with internal/external partners.
• Proficiency in producing reports and coordinating meetings.

Responsibilities

• Manage the Deputy Director's diary and scheduling.
• Act as first point of contact and screen calls.
• Provide secretarial and admin support including reports.
• Develop and maintain filing systems.
• Plan and finalise meeting agendas; take minutes.
• Liaise with internal and external colleagues to coordinate appointments.
• Coordinate large divisional events.
• Arrange travel and accommodation.

Skills

Diary management

Secretarial support

Communication

Coordination

Job description

The Ministry of Justice in Bristol is seeking a Diary Manager to support the Deputy Director or Head of Operational Function. The role combines high‑level diary management with confidential administrative tasks and liaison with internal and external partners.

You will produce reports, maintain filing systems, arrange meetings, travel, and events, and ensure information is handled securely. Hybrid working is available, with a typical 37-hour week and civil service benefits.