Senior Administrative & Operations Coordinator

Ministry of Justice; Penperlleni; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Flexible working patterns

Training and development opportunities

LGPS Local Pension Scheme

Job summary

Ministry of Justice is seeking a co-ordination and senior administrative professional to provide corporate support within Divisional and operational teams. You will interface with Hub Manager, Business Manager, colleagues and partners, reporting to the Hub Manager and line-managing Administrative staff.

You will implement admin systems, maintain registers, handle procurement and imprests, and oversee health and safety tasks across sites with a hybrid working arrangement in the UK.

Qualifications

• Experience in administration and providing management support.
• Proven ability to manage staff and coordinate team activities.
• IT skills including Word, Excel, Outlook and PowerPoint; Lotus Notes is a plus.

Responsibilities

• Develop and implement business administration systems and databases.
• Prepare and collate documentation for divisional and cluster activities.
• Maintain registers (e.g., serious offences, FOI, accidents) and data quality.
• Handle imprest monies and related records; liaise with procurement as needed.
• Act as Vetting Contact Point for the division; coordinate health and safety tasks.
• Provide effective management and leadership to administrative staff.
• Write reports and participate in meetings to support operations.
• Ensure compliance with Health, Safety and Fire Regulations; maintain security.

Skills

Administration experience

Line management

Management support

IT literacy (MS Office)

Education

NVQ Level 2 or equivalent

GCSE English and Maths (A-C)

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Lotus Notes (equivalent)

Job description

Ministry of Justice is seeking a co-ordination and senior administrative professional to provide corporate support within Divisional and operational teams. You will interface with Hub Manager, Business Manager, colleagues and partners, reporting to the Hub Manager and line-managing Administrative staff.

You will implement admin systems, maintain registers, handle procurement and imprests, and oversee health and safety tasks across sites with a hybrid working arrangement in the UK.