Executive Diary & Admin Coordinator (Hybrid)

Ministry of Justice; Manchester; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Annual leave and pensions benefits

Flexible working potential

Training and development opportunities

Supportive civil service environment

Job summary

The Ministry of Justice in Manchester is seeking a skilled secretary to provide high level administrative support to the Deputy Director or Head of Operational Function. You will manage diaries, prepare correspondence, and organise meetings and engagements.

The role requires discretion, strong IT skills, and the ability to liaise with internal and external partners while handling sensitive information and arranging travel as needed.

Qualifications

• Experience of managing diary of a senior executive.
• Experience of providing a wide range of management support activities.

Responsibilities

• Support the Deputy Director or Head of Operational Function in planning schedules.
• Efficient maintenance of the diary ensuring time management is optimised.
• Act as the first point of contact for the Deputy Director or Head of Operational Function.
• Screen calls, correspondence and emails, prioritising work with discretion.
• Provide a full range of secretarial and administrative support and produce confidential reports.
• Develop and maintain filing systems to support delivery of Probation services.
• Support agendas for meetings, coordinate papers and distribute materials.
• Take minutes at senior management meetings and circulate them.

Skills

Diary management

Administrative support

Communication

Meeting coordination

Minute taking

Liaison

Confidentiality

Travel arrangements

Education

NVQ Level 2 or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

The Ministry of Justice in Manchester is seeking a skilled secretary to provide high level administrative support to the Deputy Director or Head of Operational Function. You will manage diaries, prepare correspondence, and organise meetings and engagements.

The role requires discretion, strong IT skills, and the ability to liaise with internal and external partners while handling sensitive information and arranging travel as needed.