Senior Executive Assistant to Managing Director

Alexander Hall; West End; On-site; GBP 35,000 - 40,000; Full time

Job summary

Alexander Hall is seeking an outstanding Executive Assistant to support the Managing Director on a one-to-one basis within a mortgage services business in London. You will work closely with the MD to optimise his time and focus, gaining insight into the organisation and key personnel.

You will manage a busy Outlook diary, arrange meetings and travel, prepare documentation, and coordinate company-wide events and travel arrangements as required.

Qualifications

• Strong experience in an Assistant role at senior management level.
• Proficient with Word, Excel, PowerPoint and Outlook.
• Excellent time management and organisational skills.
• Knowledge of London restaurants and nightlife is a plus.
• Autonomous work style with good judgement and discretion.
• Maintain confidentiality in sensitive information.

Responsibilities

• Act as the MD's first point of contact, liaising with external personnel, suppliers and staff.
• Manage incoming emails and post, often corresponding on behalf of the MD.
• Organise the MD’s social diary, bookings and travel arrangements as needed.
• Maintain a busy diary in Outlook and coordinate meetings and events.
• Prepare agendas, documents, expense reports, briefing papers, and presentations.
• Coordinate company-wide events, including venue sourcing and full event management.
• Screen calls and manage correspondence, balancing priorities.
• Develop and maintain office systems, data management and filing.
• Undertake projects such as profile writing and background research.

Skills

Senior management support

MS Office

Time management

London knowledge (restaurants/nightlif

Independent working

Discretion & confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

Alexander Hall is seeking an outstanding Executive Assistant to support the Managing Director on a one-to-one basis within a mortgage services business in London. You will work closely with the MD to optimise his time and focus, gaining insight into the organisation and key personnel.

You will manage a busy Outlook diary, arrange meetings and travel, prepare documentation, and coordinate company-wide events and travel arrangements as required.