Executive Assistant

Alexander Hall

West End

On-site

GBP 35,000 - 40,000

Full time

6 days ago

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Job summary

Alexander Hall is seeking an outstanding Executive Assistant to support the Managing Director on a one-to-one basis within a mortgage services business in London. You will work closely with the MD to optimise his time and focus, gaining insight into the organisation and key personnel.

You will manage a busy Outlook diary, arrange meetings and travel, prepare documentation, and coordinate company-wide events and travel arrangements as required.

Qualifications

Strong experience in an Assistant role at senior management level.
Proficient with Word, Excel, PowerPoint and Outlook.
Excellent time management and organisational skills.
Knowledge of London restaurants and nightlife is a plus.
Autonomous work style with good judgement and discretion.
Maintain confidentiality in sensitive information.

Responsibilities

Act as the MD's first point of contact, liaising with external personnel, suppliers and staff.
Manage incoming emails and post, often corresponding on behalf of the MD.
Organise the MD’s social diary, bookings and travel arrangements as needed.
Maintain a busy diary in Outlook and coordinate meetings and events.
Prepare agendas, documents, expense reports, briefing papers, and presentations.
Coordinate company-wide events, including venue sourcing and full event management.
Screen calls and manage correspondence, balancing priorities.
Develop and maintain office systems, data management and filing.
Undertake projects such as profile writing and background research.

Skills

Senior management support

MS Office

Time management

London knowledge (restaurants/nightlif

Independent working

Discretion & confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

£35,000 - £40,000 per annum based on experience

We are looking for an outstanding Executive Assistant for our Managing Director of our mortgage services company, Alexander Hall. You will work very closely with the Managing Director to provide administrative support on a one-to-one basis, ensuring he is making the best use of his time. This role will require you to gain a strong insight into Alexander Hall, become familiar with key personnel and understand the organisation’s aims and objectives. Strong organisational and communication skills, attention to detail, confidence, loyalty, discretion and confidentiality are essential attributes for this role.

Main Responsibilities:

Acting as the first point of contact on behalf of the MD, liaising with external personnel, suppliers and staff.
Dealing with incoming emails and post, often corresponding on behalf of the MD.
Organising the MD’s social diary of breakfasts, lunches, dinners and evening engagements, booking venues and overnight accommodation as necessary.
Managing a constantly changing and very busy diary in outlook.
Organising external and internal meetings, any necessary travel and ensuring the MD is fully prepared for meetings.
Producing agendas, documentation, expense reports, briefing papers, reports and presentations as requested by the MD.
Sourcing, negotiating fees, booking venues and full event management for companywide events such as incentive trips, awards nights and team building days.
Writing and handling external and internal correspondence, screening calls and balancing priorities.
Devising and maintaining office systems, including data management and filing.
Carrying out specific projects and research such as profile writing and background reading

About You

Desired Skills & Experience:

Strong experience working in an Assistant role at senior management level
Exceptionally proficient at using Word, Excel, PowerPoint and Outlook.
Excellent time management and organisational skills.
A good knowledge of London restaurants and nightlife would be beneficial.
As this is quite an autonomous role, the ability to work independently is important.
Ability to exercise good judgement, tact, diplomacy and maintain confidentiality

About Us

Since 1992, Alexander Hall has been at the forefront of mortgage advice, growing into one of the UK's leading mortgage brokers. Our ethos is built on expert knowledge, cutting-edge technology, and access to exclusive products, ensuring a stress-free and simplified process for our clients. Our commitment to excellence is echoed in our five-star Trustpilot reviews and numerous accolades, cementing our reputation as a trusted advisor in the mortgage landscape.

Embark on a journey where your potential is recognised and nurtured. At Alexander Hall, your career is not just a job; it's a pathway to success, growth, and fulfilment. Join us and be part of a team where excellence is not just pursued, it's achieved.

We are regularly recognised from within our industry and very proud to have been awarded the following accolades over the last period of time;