Executive Assistant

Antonia Saunders Ltd; Oxford; On-site; GBP 45,000 - 65,000; Full time

Job summary

A prominent consultancy in central Oxford is in search of a highly experienced Executive Assistant to support the Chairman and senior leadership team. The role involves extensive diary management, coordination of meeting logistics, and providing administrative support. Ideal candidates should have significant experience in similar positions, especially with ultra-high-net-worth individuals. A polished, proactive attitude, along with excellent organizational and communication skills, is essential for this fast-paced environment.

Qualifications

• Significant experience supporting a Chairman, CEO, or senior executive.
• Experience working for UHNWIs or Family Offices preferred.
• Outstanding organisation and diary management skills.
• Able to manage multiple priorities in a fast-moving environment.
• Excellent communication and stakeholder management skills.

Responsibilities

• Manage complex diary and coordinate across multiple stakeholders.
• Provide high-level administrative support to the Chairman and senior team.
• Handle financial administration and budget tracking.
• Provide high-level administrative support to the Chairman, Chief of Staff and senior team.
• Support day-to-day operations of the Chairman's Office and manage correspondence/documents.

Skills

Outstanding organisation and diary management skills

Excellent communication and stakeholder management skills

Ability to manage multiple priorities

Highly professional and discreet

Detail-oriented

Proactive can-do attitude

Job description

One of our private clients is seeking a highly experienced Executive Assistant to support a Chairman and senior leadership team within a busy and fast‑paced Chairman's Office in central Oxford.

This is a pivotal role for a polished, proactive EA who thrives in a dynamic environment and enjoys operating at the most senior level. You will act as a key coordination point for the Chairman's professional commitments while ensuring the smooth day‑to‑day running of the office.

The Role

• Extensive and complex diary management, coordinating across multiple stakeholders and frequently changing priorities
• Acting as the central coordination point for the Chairman's schedule and administrative matters
• Coordinating meeting logistics, including scheduling, preparation of materials, and follow‑up actions
• Providing high‑level administrative support to the Chairman, Chief of Staff, and senior team
• Supporting the day‑to‑day operations of the Chairman's Office
• Managing correspondence, documents, and records
• Handling financial administration, including expenses, invoices, payments, and maintaining accurate records
• Assisting with budget tracking and expense management

The Candidate

• Significant experience supporting a Chairman, CEO, or senior executive in an Executive Assistant capacity
• Experience working for UHNWIs and/or Family Office experience preferred
• Outstanding organisation and diary management skills
• Confident managing multiple priorities in a fast‑moving environment
• Excellent communication and stakeholder management skills
• Highly professional, discreet, and detail‑oriented
• A positive, can‑do attitude and willingness to take ownership.