Executive Assistant to MD | Admin & Events

Foxtons Estate Agents; United Kingdom; Remote; GBP 38,000 - 60,000; Full time

Job summary

Alexander Hall seeks an outstanding Executive Assistant to support the Managing Director of our mortgage services firm. You will provide one-to-one admin support, manage the MD’s diary, arrange travel/meetings, prepare briefs and documents, and handle confidential information with discretion.

The role requires exceptional organisational, communication and negotiation skills, plus independence to prioritise in a fast-paced environment. Knowledge of London hospitality is a plus.

Qualifications

• Strong experience in an Assistant role at senior management level.
• Excellent time management and organisational skills.
• Ability to work independently with good judgement.
• Maintains confidentiality and discretion.
• Knowledge of London restaurants and nightlife is beneficial.
• Strong negotiation skills.

Responsibilities

• Acting as the first point of contact on behalf of the MD, liaising with external personnel, suppliers and staff.
• Dealing with incoming emails and post, often corresponding on behalf of the MD.
• Organising the MD’s social diary of breakfasts, lunches, dinners and evening engagements, booking venues and overnight accommodation as necessary.
• Managing a constantly changing and very busy diary in Outlook.
• Organising external and internal meetings, any necessary travel and ensuring the MD is fully prepared for meetings.
• Producing agendas, documentation, expense reports, briefing papers, reports and presentations as requested by the MD.
• Sourcing, negotiating fees, booking venues and full event management for companywide events such as incentive trips, awards nights and team building days.
• Writing and handling external and internal correspondence, screening calls and balancing priorities.
• Devising and maintaining office systems, including data management and filing.
• Carrying out specific projects and research such as profile writing and background reading

Skills

Time management

Organisational skills

Discretion

Confidentiality

Independence

Communication

Negotiation

Tools

Word

Excel

PowerPoint

Outlook

Job description

Alexander Hall seeks an outstanding Executive Assistant to support the Managing Director of our mortgage services firm. You will provide one-to-one admin support, manage the MD’s diary, arrange travel/meetings, prepare briefs and documents, and handle confidential information with discretion.

The role requires exceptional organisational, communication and negotiation skills, plus independence to prioritise in a fast-paced environment. Knowledge of London hospitality is a plus.