Executive Assistant

Foxtons Estate Agents; United Kingdom; Remote; GBP 38,000 - 60,000; Full time

Job summary

Alexander Hall seeks an outstanding Executive Assistant to support the Managing Director of our mortgage services firm. You will provide one-to-one admin support, manage the MD’s diary, arrange travel/meetings, prepare briefs and documents, and handle confidential information with discretion.

The role requires exceptional organisational, communication and negotiation skills, plus independence to prioritise in a fast-paced environment. Knowledge of London hospitality is a plus.

Qualifications

• Strong experience in an Assistant role at senior management level.
• Excellent time management and organisational skills.
• Ability to work independently with good judgement.
• Maintains confidentiality and discretion.
• Knowledge of London restaurants and nightlife is beneficial.
• Strong negotiation skills.

Responsibilities

• Acting as the first point of contact on behalf of the MD, liaising with external personnel, suppliers and staff.
• Dealing with incoming emails and post, often corresponding on behalf of the MD.
• Organising the MD’s social diary of breakfasts, lunches, dinners and evening engagements, booking venues and overnight accommodation as necessary.
• Managing a constantly changing and very busy diary in Outlook.
• Organising external and internal meetings, any necessary travel and ensuring the MD is fully prepared for meetings.
• Producing agendas, documentation, expense reports, briefing papers, reports and presentations as requested by the MD.
• Sourcing, negotiating fees, booking venues and full event management for companywide events such as incentive trips, awards nights and team building days.
• Writing and handling external and internal correspondence, screening calls and balancing priorities.
• Devising and maintaining office systems, including data management and filing.
• Carrying out specific projects and research such as profile writing and background reading

Skills

Time management

Organisational skills

Discretion

Confidentiality

Independence

Communication

Negotiation

Tools

Word

Excel

PowerPoint

Outlook

Job description

About The Role

We are looking for an outstanding Executive Assistant for our Managing Director of our mortgage services company, Alexander Hall. You will work very closely with the Managing Director to provide administrative support on a one-to-one basis, ensuring he is making the best use of his time. This role will require you to gain a strong insight into Alexander Hall, become familiar with key personnel and understand the organisation’s aims and objectives. Strong organisational and communication skills, attention to detail, confidence, loyalty, discretion and confidentiality are essential attributes for this role.

Main Responsibilities

• Acting as the first point of contact on behalf of the MD, liaising with external personnel, suppliers and staff.
• Dealing with incoming emails and post, often corresponding on behalf of the MD.
• Organising the MD’s social diary of breakfasts, lunches, dinners and evening engagements, booking venues and overnight accommodation as necessary.
• Managing a constantly changing and very busy diary in outlook.
• Organising external and internal meetings, any necessary travel and ensuring the MD is fully prepared for meetings.
• Producing agendas, documentation, expense reports, briefing papers, reports and presentations as requested by the MD.
• Sourcing, negotiating fees, booking venues and full event management for companywide events such as incentive trips, awards nights and team building days.
• Writing and handling external and internal correspondence, screening calls and balancing priorities.
• Devising and maintaining office systems, including data management and filing.
• Carrying out specific projects and research such as profile writing and background reading

About You

Desired Skills & Experience

• Strong experience working in an Assistant role at senior management level
• Exceptionally proficient at using Word, Excel, PowerPoint and Outlook.
• Excellent time management and organisational skills.
• A good knowledge of London restaurants and nightlife would be beneficial.
• Strong negotiation skills.
• As this is quite an autonomous role, the ability to work independently is important.
• Ability to exercise good judgement, tact, diplomacy and maintain confidentiality

Skills

• Events
• Confidentiality
• Expense Reports
• Negotiation
• Communication
• Travel
• Time

About The Company

Since 1992, Alexander Hall has been at the forefront of mortgage advice, growing into one of the UK's leading mortgage brokers. Our ethos is built on expert knowledge, cutting-edge technology, and access to exclusive products, ensuring a stress-free and simplified process for our clients. Our commitment to excellence is echoed in our five-star Trustpilot reviews and numerous accolades, cementing our reputation as a trusted advisor in the mortgage landscape.

Embark on a journey where your potential is recognised and nurtured. At Alexander Hall, your career is not just a job; it's a pathway to success, growth, and fulfilment. Join us and be part of a team where excellence is not just pursued, it's achieved.

We are regularly recognised from within our industry and very proud to have been awarded the following accolades over the last period of time;

Best Broker for Customer Service - L&G Mortgage Awards2024

Best Broker for Overall Quality – L&G Mortgage Awards 2023

Best Brokerage – What Mortgage Awards 2022

Best Broker for Protection – The British Mortgage Awards 2024

Best Broker - Rising Star - The British Mortgage Awards 2024

Best Broker for First Time Buyers – The British Mortgage Awards 2023

Best New Build Broker – The British Mortgage Awards 2022

INDHP