Executive Assistant to MD - Diary, Travel & Strategy

The Talent Division; Sheffield; Hybrid; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Pension scheme

Hybrid work

25 days holiday + bank holidays

Office in Sheffield with parking

Personal development

Job summary

The Talent Division is recruiting an Executive Assistant to support the Managing Director at a global company. You will manage priorities, protect time, and oversee day-to-day operations, including complex diary management and international travel across multiple time zones.

Based in Sheffield with hybrid flexibility (1 day homeworking), you will coordinate projects and events, engage with stakeholders, and maintain confidentiality at the highest level.

Qualifications

• Proven experience as an Executive Assistant supporting senior leaders, directors, or business owners with experience supporting multiple stakeholders simultaneously.
• Exceptional organisational and time-management skills.
• Strong communication skills, both written and verbal with excellent attention to detail.
• Confident using Microsoft 365, Teams, Outlook, and modern workplace technology.
• Professional, diplomatic, and capable of dealing with confidential information.
• Experience handling complex diary management and international travel plans across many time zones.

Responsibilities

• Provide comprehensive executive support to the MD, managing priorities across multiple business areas.
• Proactively manage complex diaries, international travel plans, schedules, meetings, and appointments and monitor and triage inboxes, responding on behalf of the MD where appropriate.
• Monitor and triage inboxes, responding on behalf of senior leaders where appropriate.
• Arrange travel, accommodation, and detailed itineraries.
• Prepare meeting agendas, papers, briefing notes, and follow-up actions.
• Manage actions arising from meetings, ensuring tasks are followed through to completion.
• Coordinate leadership meetings, strategy sessions.
• Liaise confidently with clients, colleagues, and external stakeholders and handle confidential and sensitive information with the highest level of professionalism and discretion.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.

Skills

Executive support

Diary management

Time management

Communication

Discretion

Tools

Microsoft 365

Teams

Outlook

Job description

The Talent Division is recruiting an Executive Assistant to support the Managing Director at a global company. You will manage priorities, protect time, and oversee day-to-day operations, including complex diary management and international travel across multiple time zones.

Based in Sheffield with hybrid flexibility (1 day homeworking), you will coordinate projects and events, engage with stakeholders, and maintain confidentiality at the highest level.