Senior Executive Assistant- To Chief Of Staff

Gordon Yates Recruitment Consultancy; City Of London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A recruitment agency is seeking a Senior Executive Assistant to support the CEO and senior executives for a four-month contract. The role involves working from the London office four days a week and one day remotely. Candidates should have experience in a fast-paced EA/PA position and strong organizational and communication skills. This position requires making informed decisions and managing executive correspondence and financial processes. Collaboration with senior governance members is essential.

Qualifications

• Experience in a fast-paced EA/PA position is essential.
• Evidence of continuing professional development in business administration.
• Experience supporting senior-level/governance meetings.

Responsibilities

• Provide first-class support to the CEO, President, and Chair.
• Prepare documents and briefing papers for meetings.
• Manage invoices and expenses for the executive office.

Skills

Organizational skills

Communication skills

Decision-making

Interpersonal skills

Education

Higher level management/business administration qualification

Job description

Senior Executive Assistant

Our client is seeking a Senior Executive Assistant to support the Chief of Staff for a four‑month contract. The role involves working four days a week in the London office (Regent’s Park) and one day remotely from 9‑5, Monday to Friday. Salary is discussed during the interview.

Previous experience within a similar fast‑paced EA/PA position would be essential.

About the Organisation

Our client is a London & Liverpool based not‑for‑profit membership organisation for healthcare professionals. They are innovative leaders in the sector’s best practice, with several locations throughout the UK.

Key Responsibilities

• Provide first‑class direct support to the CEO, President, and Chair of the board of trustees, ensuring efficient coordination and management of the diary, mail, meetings, agenda preparation, information collating, organization, and meeting recording as required.
• Ensure the President, CEO, and Chair of trustees are well prepared for meetings, collating and, where appropriate, preparing documents, briefing papers, reports, and presentations.
• Work with senior members of the client’s governance—including the PRCP, CEO, senior officers, college officers, and executive leadership—to ensure effective communication and flow of work, promoting collaborative working across all areas of the college to maintain quality in the delivery of organizational objectives.
• Prepare correspondence and communications on behalf of the President, CEO, and Chair of the board of trustees as required.
• Manage the authorization and processing of invoices and expenses relating to the President, trustees, and executive office.

Essential Qualifications

• Experience or education at a higher level management/business administration qualification, or equivalent work‑based experience, with evidence of continuing professional development in business administration.
• Exceptional organisational and communication skills.
• Experience supporting senior‑level/governance meetings.
• Senior‑level administrative experience that has included a significant degree of responsibility and autonomy.
• Ability to make sound, informed decisions, assess risks, and take accountability for outcomes.
• High level of discretion and strong interpersonal skills, understanding organisational dynamics, culture, and politics.

Desirable Qualifications

• Event management experience.
• Senior‑level administrative experience within the NHS, charity, or membership organisation.
• Understanding of the NHS.