Senior Assistant Technical Officer - Procurement

Birmingham Women's and Children's NHS Foundation Trust; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent NHS Trust in Birmingham is seeking a Senior Assistant Technical Officer to support the Procurement team in sourcing medicines. The job includes creating purchase orders and managing stock. Candidates must possess an NVQ Level 2 in Pharmacy Services, strong IT skills, excellent communication abilities, and a willingness to adapt to various tasks across sites. The Trust emphasizes diversity and inclusion, welcoming applications from all qualified candidates.

Qualifications

• Knowledge of data protection and patient confidentiality.
• Experience in a hospital pharmacy is preferred.
• Ability to handle data and perform data validation.

Responsibilities

• Create purchase orders for medicines and non-medicinal products.
• Support stock management and chase outstanding orders.
• Assist with invoices and Drug Alerts as needed.

Skills

Communication

IT skills

Problem solving

Team player

Education

GCSE's in English and Maths

NVQ Level 2 in Pharmacy Services

Tools

Microsoft Word

Microsoft Excel

Ascribe System

Job description

Birmingham Women's and Children's NHS Foundation Trust

Senior Assistant Technical Officer - Procurement

The closing date is 15 December 2025

An exciting vacancy has arisen for a full time post to support the Procurement team in the sourcing of medicines for the Birmingham Women's and Children's Hospital. The post holder will also assist with administrative duties within the department and may be required to work at different sites within the Trust.

The post holder must be self‑motivated and confident and an excellent communicator. Excellent IT skills will be required to ensure all processes are carried out accurately and efficiently.

Main duties of the job

Duties will include:

• Creating purchase orders for medicines and non‑medicinal products.
• Actively support and participate in stock management.
• Chase outstanding orders with suppliers investigating MCS issues.
• Supporting the Pharmacy Administrator.
• To support the Unlicensed Technician with day to day processes.
• To assist with Drug Alerts.
• Support Distribution when needed.
• Assist with invoices when needed.
• Support dispensary when needed.
• Participating in the weekend/bank holiday and late night rota's.

You will need to already have the full award and your practice current and up to date or be working towards completing the NVQ 2 in Pharmacy Services imminently.

For further information about this post please contact:

Perry Coley, Chief Pharmacy Technician on 0121 333 9786 or email: [e-mail]

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world‑class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world‑leading neo‑nal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family‑centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Person Specification

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Qualifications

• GCSE's in English and Maths
• Knowledge of Data Protection and Patient Confidentiality
• NVQ Level 2 in Pharmacy Services
• Procurement Experience

Knowledge & Nature of Experience

• Knowledge of data protection and patient/staff confidentiality
• Experience of training on new systems
• Understanding Patient's needs, enabling the delivery of a safe and effective service.
• Experience of Pharmacy ProcurementExperience of working in a hospital pharmacy
• Experience or knowledge of Hospital electronic prescribing systems

Analytical and Judgement Skills

• Have problem solving skills with the ability to respond to sudden unexpected demands
• Able to escalate issues and know limits of own ability.

Professional/Specialist Knowledge

• Experience of using Microsoft Word and Excel
• Experience with Data handling and data validation
• Work effectively with colleagues as part of a team
• Knowledge of computer‑based stock control, dispensing systems and associated technology
• Knowledge of Ascribe System

Personal Skills/Abilities and Attributes

• Excellent team player
• Excellent health and attendance record
• Effective organisational skills
• Ability to prioritise workload, meet deadlines and work accurately under pressure
• Good written and verbal English
• Experience of training staff
• Adaptable to changes in working practices
• Smart appearance, creating a good impression to others
• Ability to tackle routine tasks accurately
• Excellent communication and interpersonal skills
• Remain professional at all times
• Motivated and enthusiastic
• An understanding and the ability to undertake the duties outlines in the job description
• A flexible attitude to working in all areas of the pharmacy departments across sites responding willingly to the demands of the service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Birmingham Women's and Children's NHS Foundation Trust