Senior Administrator — Exec Support & Office Ops

Search Consultancy LTD; Glasgow; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Discounted parking

Private Healthcare

27 days annual leave + bank holidays

Pension contributions

Cycle to work scheme

Internal training programmes

Job summary

Search Consultancy LTD in Glasgow City Centre is seeking a highly organised Senior Administrator to provide executive support to senior leadership and wider teams. This is a full-time, permanent role offering a busy, varied environment with opportunities to influence business operations and office coordination.

You will manage board packs, reports, correspondence, HR administration, invoicing, budgeting, and help with events and marketing activities.

Qualifications

• Experience as Senior Administrator, PA, EA, or office support role.
• Outstanding organisational skills with the ability to juggle multiple tasks and deadlines.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel.
• Excellent written communication and accurate typing skills.
• Strong attention to detail and commitment to producing high-quality work.
• Exceptional interpersonal skills and the ability to build relationships at all levels.
• A proactive, solutions-focused approach and willingness to take ownership of tasks.
• A positive, flexible, and team-oriented attitude.
• The ability to handle sensitive information with professionalism, discretion, and confidentiality.
• Desirable: Experience using Adobe InDesign; exposure to financial administration or project support.

Responsibilities

• Providing professional executive-level support to senior stakeholders and wider team.
• Preparing, collating, and formatting board packs, monthly reports, presentations, and meeting documentation.
• Producing high-quality correspondence, reports, minutes, and submissions.
• Assisting with a range of HR administration and people-related activities.
• Maintaining internal systems and technology platforms, including compliance and audit reporting.
• Supporting financial administration, including invoicing, purchase orders, expenses, and budget tracking.
• Assisting with fee forecasting and reporting.
• Support team with presentations and tender submission documents.
• Supporting marketing initiatives.
• Coordinating meetings, and arranging appointments via Outlook and Teams.
• Booking travel and accommodation for senior leaders and wider teams.
• Maintaining project records and filing systems to ensure information is accurate and accessible.
• Processing holiday, absence, and valuation documentation.
• Organising team events, celebrations, and company social activities, including annual events.

Skills

Senior Admin

PA/EA experience

MS Office

Written communication

Attention to detail

Interpersonal skills

Ownership mindset

Team player

Discretion/confidentiality

Tools

Adobe InDesign

Job description

Search Consultancy LTD in Glasgow City Centre is seeking a highly organised Senior Administrator to provide executive support to senior leadership and wider teams. This is a full-time, permanent role offering a busy, varied environment with opportunities to influence business operations and office coordination.

You will manage board packs, reports, correspondence, HR administration, invoicing, budgeting, and help with events and marketing activities.