Part-time Senior Admin Support to NHS Leadership

NHS National Services Scotland; Glasgow; Hybrid; GBP 12,000 - 15,000; Part time

Benefits offered by this job

Employee Assistance Programme

Cycle to Work Scheme

Bursary scheme

Learning and development opportunities

Job summary

NHS Greater Glasgow and Clyde is seeking a Senior Business Support Assistant to join Specialist Children’s Services central management team. The role is part-time (18 hours per week) and based at Templeton Business Centre, supporting senior managers with a wide range of secretarial and administrative duties.

You will manage diaries, handle correspondence, prepare reports and maintain confidential data, while engaging with internal teams and external stakeholders.

Qualifications

• HNC or SVQ3 in Secretarial Studies, Business Administration, or equivalent experience.
• Proficient in Microsoft Office 365 applications, including Word, Excel, PowerPoint and Outlook.
• Excellent organisational skills with the ability to prioritise and manage a busy and varied workload.
• Strong communication skills with the ability to engage confidently with a wide range of stakeholders.
• Experience of diary management, minute-taking, and producing high-quality documents and reports.
• Ability to work independently using initiative while also contributing effectively as part of a team.
• High level of professionalism with the ability to maintain confidentiality and work under pressure.

Responsibilities

• Provide a comprehensive administrative and secretarial service to senior management, ensuring smooth day-to-day operations.
• Act as a key communication link between internal teams, senior leaders and external stakeholders, handling enquiries professionally.
• Manage complex diaries, arranging and prioritising meetings and appointments efficiently.
• Prepare high-quality correspondence, reports, presentations and meeting documentation.
• Organise and attend meetings, including minute-taking and timely distribution of notes and actions.
• Maintain accurate filing systems and manage data, ensuring confidentiality and compliance with policies.
• Support a range of administrative processes, including HR systems, payroll systems, recruitment activity and performance reporting.

Skills

Microsoft Office 365

Diary management

Minute-taking

Organisational skills

Communication skills

Education

HNC/SVQ3 in Secretarial Studies

Tools

Rotawatch

HR systems

Payroll systems

Job description

NHS Greater Glasgow and Clyde is seeking a Senior Business Support Assistant to join Specialist Children’s Services central management team. The role is part-time (18 hours per week) and based at Templeton Business Centre, supporting senior managers with a wide range of secretarial and administrative duties.

You will manage diaries, handle correspondence, prepare reports and maintain confidential data, while engaging with internal teams and external stakeholders.