Executive Assistant & Projects Coordinator (Fixed-Term)

Michael Page; Glasgow; On-site; GBP 35,000 - 38,000; Full time

Job summary

Michael Page is seeking a proactive Personal Assistant/Administrator in Glasgow to support senior stakeholders and the wider team. You will manage correspondence, schedule meetings, and help prepare reports and presentations while maintaining records and diary coordination in a fast-paced environment.

The candidate should be highly organised, able to multitask, proficient in Microsoft Office, and attentive to detail with a professional approach.

Qualifications

• Strong organisational and multitasking skills required.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office applications.
• Attention to detail and proactive problem-solving.
• Experience providing administrative support in a professional setting.

Responsibilities

• Provide administrative support, including managing correspondence and scheduling meetings.
• Coordinate diaries and ensure effective time management for key stakeholders.
• Prepare reports, presentations, and other documentation as needed.
• Maintain and organise records and files for easy information access.
• Act as a point of contact for internal and external stakeholders.
• Support travel arrangements and expense processing.
• Assist with project coordination and follow-ups on key deliverables.
• Handle ad-hoc administrative tasks to support smooth operations.

Skills

Organisational skills

Multitasking

Written & verbal communication

Attention to detail

Administrative support experience

Tools

Microsoft Office

Job description

Michael Page is seeking a proactive Personal Assistant/Administrator in Glasgow to support senior stakeholders and the wider team. You will manage correspondence, schedule meetings, and help prepare reports and presentations while maintaining records and diary coordination in a fast-paced environment.

The candidate should be highly organised, able to multitask, proficient in Microsoft Office, and attentive to detail with a professional approach.