Senior Administrator

University of South Hampton; Southampton; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading educational institution in Southampton seeks an experienced Senior Administrator to provide vital operational support within their Clinical Trials Unit. The role encompasses comprehensive administrative tasks, including managing diaries, organizing meetings, and being the first point of contact for visitors. Ideal candidates should have substantial experience in similar roles, high-level IT skills, and the ability to manage confidential information effectively. A commitment to supporting clinical research and excellent organizational skills are essential.

Benefits

Occupational pension scheme

Generous holiday allowance

Support for flexible working patterns

Qualifications

• Substantial experience in similar roles within complex organisations.
• Ability to handle highly confidential and sensitive information.
• Experience dealing with various external stakeholders.

Responsibilities

• Provide administrative support to the Associate Directors.
• Manage diaries, organize meetings, and arrange travel.
• Act as the first point of contact for all SCTU visitors.

Skills

Excellent communication skills

Organisational skills

Proactive approach

High level IT skills

Attention to detail

Education

Relevant qualification in administration

Job description

Job Description

Are you a great communicator (verbally and digitally) with fantastic organisational skills and a proactive approach to office administration?

The Southampton Clinical Trials Unit (SCTU) is seeking an experienced and motivated Senior Administrator to provide comprehensive operational assistance, to support the transition over to the new (R3) Clinical Trial regulations, as well as supporting the Senior Administrator and Executive Assistant to provide administrative and secretarial support to the Director and Senior Leadership Team at SCTU.

We work at the forefront of innovative clinical research, taking discoveries from the laboratory into the clinic to provide the treatments and medical interventions of the future. Our team has expertise in the design, conduct and analysis of multi‑centre, interventional clinical trials and other well‑designed studies. We work in partnership with investigators to deliver high‑quality trials that will directly influence clinical practice. We are a UK Clinical Research Collaboration registered CTU that receives core funding from Cancer Research UK with additional funding from the NIHR Southampton Biomedical Research Centre (BRC) and is part of the South Central NIHR Research Support Service (RSS).

Responsibilities

Working from our SCTU offices, based at Southampton General Hospital, you will be responsible for providing administrative support to the Associate Directors including diary management, meeting organisation and travel arrangements. You will be proactive and computer literate, able to produce digital documents for internal and external presentation. You will need to work well as part of a team, with excellent communication skills and the ability to work under pressure whilst maintaining close attention to detail along with an interest in supporting the development of health research and professionals in the UK.

Acting as the first point of contact for all visitors to the SCTU, you will provide a full range of confidential administrative support, offering advice in more complex matters, as well as reporting progress of sponsorship requests and regulatory transitions to the Head of Quality Assurance (QA) and the SCTU Director.

Qualifications

You will have relevant qualification and substantial experience in similar roles in complex organisations. With high level IT skills, excellent accuracy, communication and organisational skills, you will be able to independently organise activities and refine processes according to strategic and management plans, accompanied by the ability to prioritise workload. The ability to use your initiative is essential. You must have experience of handling highly confidential and sensitive information and dealing effectively with a range of external stakeholders including students, patients, and members of the public.

Benefits

As part of our commitment to your wellbeing, we offer an occupational pension scheme and generous holiday. The Faculty of Medicine holds and Athena SWAN Silver Award demonstrating commitment to equal opportunities and gender balance in the workplace. The faculty recognises that applicants may seek flexible working patterns, which will be considered as part of the recruitment process. Further information, including key benefits designed to help maintain and support employees’ wellbeing and work‑life balance, is available on our Working with Us page: https://jobs.soton.ac.uk/display.aspx?id=1091&pid=0.

Equal Opportunity

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.

Visa

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

Application

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on [phone] or [e-mail] quoting the job number.