Executive Administrator

Placements24; Southampton; Híbrido; GBP 35.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work arrangement

Competitive salary

Medical, dental, vision insurance

Generous paid time off

Professional development opportunities

Descripción de la vacante

Placements24 is seeking an Executive Administrator to support senior leadership from a Randburg-based hybrid setup. The role requires proactive organization, impeccable communication and the ability to manage complex schedules across on-site and remote environments.

The successful candidate will coordinate travel, prepare high-quality documents, and maintain confidentiality while working with internal and external stakeholders in a dynamic business setting.

Formación

• Proven experience as an Executive Administrator or in a senior support role.
• Excellent organizational, time-management and multitasking abilities.
• Strong written and verbal communication skills; polished and professional demeanor.

Responsabilidades

• Manage executive calendars and coordinate internal/external meetings.
• Prepare and proofread reports, presentations and documents.
• Arrange complex domestic and international travel itineraries.
• Serve as primary contact for stakeholders with tact and professionalism.
• Organize logistics for executive meetings, including virtual components.
• Maintain confidential information with discretion and security awareness.

Conocimientos

Executive support

Calendar management

Travel planning

Communication

Hybrid work adaptability

Herramientas

Microsoft Office

Virtual collaboration tools

Descripción del empleo

About the Role

Our client seeks a highly capable and discreet Executive Administrator to provide comprehensive support to senior leadership from their Randburg office, operating under a hybrid model. This role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and communications effectively across both in-office and remote interactions. You will act as a key support for executives, handling a wide range of administrative and logistical tasks to ensure their productivity and the smooth operation of high-level business functions. The ideal candidate is proactive, professional, and adept at navigating diverse responsibilities in a flexible work environment.

Key Responsibilities

• Manage and coordinate executive calendars, scheduling internal and external meetings, and ensuring no conflicts.
• Prepare, edit, and proofread correspondence, reports, presentations, and other critical documents.
• Arrange complex domestic and international travel itineraries, including flights, accommodation, and ground transportation.
• Serve as a primary point of contact for internal and external stakeholders, handling inquiries with tact and professionalism.
• Organize and manage logistics for executive meetings, including virtual components, and track action items.
• Maintain confidential information with the utmost discretion and adhere to strict security protocols.

Requirements

• Proven experience as an Executive Administrator or in a similar senior support role.
• Exceptional organizational, time-management, and multitasking capabilities.
• Proficiency in Microsoft Office Suite and experience with virtual collaboration tools.
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• Ability to adapt to and thrive in a hybrid work environment, balancing remote and on-site duties.

Benefits

• Competitive annual salary and performance-based bonuses.
• Hybrid work arrangement offering flexibility and work-life balance.
• Comprehensive medical, dental, and vision insurance.
• Generous paid time off and professional development opportunities.
• A supportive and dynamic work environment focused on professional growth.