Senior Remote Executive Administrative Assistant

Placements24; Southampton; Remote; GBP 20,000 - 41,000; Full time

Benefits offered by this job

Premium health insurance

Remote-first role

Career development

Job summary

Placements24 seeks a highly accomplished Senior Remote Executive Administrative Assistant to support our client’s C-suite. This fully remote role demands eight plus years of progressive executive support, expert calendar management, international travel planning, and meticulous discretion.

You will anticipate needs, streamline workflows, and act as a trusted liaison across stakeholders from multiple time zones.

Qualifications

• 8+ years of progressive executive support experience, with remote work exposure
• Expert calendar management for C-suite leaders across multiple time zones
• Proven ability to arrange complex domestic and international travel
• Excellent written and verbal communication with professional etiquette

Responsibilities

• Provide comprehensive support to C-suite executives and senior management
• Manage complex calendars, meetings, and travel across time zones
• Prepare, edit, and finalize high-level documents and presentations
• Oversee confidential information with discretion and integrity
• Coordinate with internal and external stakeholders on key initiatives
• Assist with project tracking, deliverable coordination and follow-ups

Skills

Executive support

Calendar management

Travel arrangements

Communication

Tools

Microsoft Office

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client is actively searching for a highly accomplished Senior Remote Executive Administrative Assistant to provide indispensable support to their top-tier leadership team. This position is meticulously crafted for an experienced professional who thrives in a demanding, fully remote work environment and possesses an exceptional ability to manage complex executive needs. You will be the lynchpin of support, ensuring the smooth and efficient operation of executive-level activities, from intricate scheduling to strategic project assistance. The ideal candidate is a master of discretion, proactivity, and organization, capable of anticipating needs and resolving challenges before they arise. This role offers unparalleled autonomy and the opportunity to work with influential leaders, contributing directly to critical business decisions. If you excel in a remote setting and are seeking a challenging yet rewarding administrative career, this is the perfect fit. The role is conceptually based in **Randburg, Gauteng, ZA**, but is entirely remote.

Key Responsibilities

• Provide comprehensive and proactive administrative support to C-suite executives and senior management.
• Manage complex and dynamic calendars, coordinating meetings, appointments, and travel across multiple time zones.
• Prepare, edit, and finalize high-level correspondence, reports, presentations, and other critical documents.
• Oversee domestic and international travel arrangements, including detailed itinerary planning and expense management.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Serve as a key liaison between executives and internal/external stakeholders.
• Assist with project management tasks, including tracking progress, coordinating deliverables, and following up on action items.
• Conduct thorough research and compile data for executive briefings and strategic initiatives.
• Manage and organize electronic and physical records, ensuring compliance and accessibility.
• Anticipate executive needs and proactively implement solutions to ensure optimal workflow.

Requirements

• A minimum of 8 years of progressive experience in senior executive administrative support, with substantial experience in fully remote roles.
• Proven expertise in managing complex executive schedules, international travel, and event coordination.
• Exceptional organizational, planning, and multitasking capabilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Outstanding written and verbal communication skills, with impeccable business acumen and etiquette.
• Demonstrated ability to work independently, exercise sound judgment, and maintain strict confidentiality.
• Experience in supporting multiple executives simultaneously is highly desirable.
• A dedicated, quiet home office environment with reliable high-speed internet is mandatory for this fully remote position, supporting operations linked to Randburg, Gauteng, ZA.

Benefits

Our client offers a highly competitive salary package and an extensive benefits program tailored for remote professionals. This includes premium health insurance, generous paid vacation and sick leave, and significant opportunities for career advancement and professional development. Employees enjoy a flexible work schedule and are part of a culture that emphasizes collaboration, innovation, and mutual support within a virtual team setting. This role provides a unique opportunity to impact key business functions and grow professionally, all while benefiting from remote work flexibility. Further details regarding retirement plans, bonuses, and other benefits will be provided during the interview process.