Send Administration - Inclusive School In Coventry

Marchant Recruitment; Coventry; On-site; GBP 22,000 - 26,000; Full time

Job summary

Marchant Recruitment is assisting a Coventry-based school in recruiting an experienced SEND Administrator. The role supports the SEND team with records, EHCP administration, and multi-agency meeting coordination.

The ideal candidate will have school SEND experience, knowledge of EHCP processes, and proficiency in MIS and MS Office, with strong organizational and confidentiality skills. A DBS check is required for this post.

Qualifications

• Experience in a school SEND administration role.
• Familiarity with EHCP processes and safeguarding requirements.
• Proficiency with MIS and MS Office tools.
• Excellent organization, accuracy and time management.
• Sensitive and professional communication with families and external agencies.

Responsibilities

• Record management: Maintain SEND records and confidential correspondence.
• EHCP support: Assist with EHCP documentation administration.
• Meeting coordination: Schedule multi-agency meetings and prepare paperwork.
• Deadline tracking: Monitor review dates and deadlines for SEND docs.
• Team liaison: Work with teaching staff and SEND team to meet admin needs.
• Data management: Update MIS and filing systems (electronic and paper).
• Enquiries: Respond professionally to enquiries from parents and external stakeholders.

Skills

Record management

EHCP support

Meeting coordination

Data management

Enquiries handling

Interpersonal skills

Tools

MIS software

Microsoft Office

Job description

Location: Coventry

Salary: Dependent on Experience

Contract: Full-Time, Temporary to Permanent

Start Date: Immediate / ASAP

About the School

We are currently working with a dynamic and inclusive school in Coventry that is seeking to appoint an experienced SEND Administrator to join their dedicated Special Educational Needs and Disabilities team.

The school prides itself on fostering an inclusive environment, working closely with pupils, families, teaching staff, and external professionals to coordinate high-quality support and maintain meticulous records. If you have a passion for inclusion and a sharp eye for detail, this is a fantastic opportunity to make a meaningful impact within a supportive team.

Key Responsibilities

• Record Management: Maintain accurate SEND records, pupil support documentation, and confidential correspondence.

• EHCP Support: Assist with the comprehensive administration of Education, Health and Care Plan (EHCP) documentation.

• Meeting Coordination: Coordinate and schedule multi-agency meetings involving parents, carers, school staff, and external professionals, preparing necessary paperwork and tracking follow-up actions.

• Deadline Tracking: Monitor review dates and critical deadlines for all relevant SEND documentation.

• Team Liaison: Collaborate effectively with teaching staff and the SEND team to meet day-to-day administrative needs.

• Data Management: Update school systems and maintain secure, highly organized electronic and paper filing systems.

• Enquiries: Respond professionally and empathetically to routine enquiries from parents and external stakeholders.

The Ideal Candidate

• Experience: Essential previous experience working in a school-based SEND administration role.

• Knowledge: Familiarity with EHCP processes, statutory documentation, and SEND review procedures.

• Technical Skills: Proficient in using school management information systems (MIS) and Microsoft Office Suite.

• Core Skills: Exceptional organization, high levels of accuracy, and strong time-management skills.

• Interpersonal Approach: A sensitive, compassionate, and professional communication style when liaising with families and external agencies.

• Compliance: A robust understanding of data confidentiality, GDPR, and safeguarding requirements within an educational setting.

Please note: Due to the nature of this role, a successful Enhanced Disclosure and Barring Service (DBS) check will be required.