Send Administrator - School In Rugby Warwickshire

Marchant Recruitment; Rugby; On-site; GBP 21,000 - 32,000; Full time

Job summary

Marchant Recruitment is supporting a Rugby school in recruiting an experienced SEND Administrator. The role focuses on maintaining SEND records, EHCP documentation and liaising with families and professionals to ensure high-quality support.

You will coordinate multi-agency meetings, track deadlines, manage data, and respond to enquiries with discretion and empathy. A DBS check will be required as part of safeguarding compliance.

Qualifications

• Essential previous experience in a school-based SEND administration role.
• Familiarity with EHCP processes and SEND review procedures.
• Proficient in MIS and Microsoft Office.
• Strong organisation, accuracy and time-management skills.
• Sensitive, compassionate communication with families and external agencies.
• Solid understanding of data confidentiality, GDPR and safeguarding in education.

Responsibilities

• Record Management: Maintain accurate SEND records, pupil support documentation and confidential correspondence.
• EHCP Support: Assist with administration of EHCP documentation.
• Meeting Coordination: Schedule multi-agency meetings with parents, carers, school staff and external professionals, prepare paperwork and track actions.
• Deadline Tracking: Monitor review dates and deadlines for SEND documentation.
• Team Liaison: Collaborate with teaching staff and the SEND team for daily administrative needs.
• Data Management: Update MIS and maintain secure filing systems (electronic and paper).
• Enquiries: Respond professionally to routine enquiries from parents and external stakeholders.

Skills

SEND admin experience

MIS knowledge

Microsoft Office

Organisational skills

Data confidentiality

GDPR & safeguarding

Communication skills

Tools

MIS systems

MS Office Suite

Job description

Location: Rugby, Warwickshire

Salary: Dependent on Experience

Contract: Full-Time, Temporary to Permanent

Start Date: Immediate / ASAP

About the School

We are currently working with a dynamic and inclusive school in Rugby that is seeking to appoint an experienced SEND Administrator to join their dedicated Special Educational Needs and Disabilities team.

The school prides itself on fostering an inclusive environment, working closely with pupils, families, teaching staff, and external professionals to coordinate high-quality support and maintain meticulous records. If you have a passion for inclusion and a sharp eye for detail, this is a fantastic opportunity to make a meaningful impact within a supportive team.

Key Responsibilities

• Record Management: Maintain accurate SEND records, pupil support documentation, and confidential correspondence.

• EHCP Support: Assist with the comprehensive administration of Education, Health and Care Plan (EHCP) documentation.

• Meeting Coordination: Coordinate and schedule multi-agency meetings involving parents, carers, school staff, and external professionals, preparing necessary paperwork and tracking follow-up actions.

• Deadline Tracking: Monitor review dates and critical deadlines for all relevant SEND documentation.

• Team Liaison: Collaborate effectively with teaching staff and the SEND team to meet day‑to‑day administrative needs.

• Data Management: Update school systems and maintain secure, highly organized electronic and paper filing systems.

• Enquiries: Respond professionally and empathetically to routine enquiries from parents and external stakeholders.

The Ideal Candidate

• Experience: Essential previous experience working in a school-based SEND administration role.

• Knowledge: Familiarity with EHCP processes, statutory documentation, and SEND review procedures.

• Technical Skills: Proficient in using school management information systems (MIS) and Microsoft Office Suite.

• Core Skills: Exceptional organization, high levels of accuracy, and strong time‑management skills.

• Interpersonal Approach: A sensitive, compassionate, and professional communication style when liaising with families and external agencies.

• Compliance: A robust understanding of data confidentiality, GDPR, and safeguarding requirements within an educational setting.

Please note: Due to the nature of this role, a successful Enhanced Disclosure and Barring Service (DBS) check will be required.