Send Administrator - Welcoming School In Canterbury, Kent

Marchant Recruitment; Canterbury; On-site; GBP 21,000 - 30,000; Full time

Job summary

Marchant Recruitment is partnering with a Canterbury school to recruit an experienced SEND Administrator to support the SEN team. The role centers on accurate record management, EHCP administration, and multi-agency meeting coordination.

The ideal candidate will manage confidential records, ensure GDPR compliance, and liaise with families and external professionals. Immediate start; temporary to permanent contract; DBS check required.

Qualifications

• Experience in a school-based SEND administration setting.
• Familiarity with EHCP processes and statutory documentation.
• Proficient with MIS systems and Microsoft Office.
• Strong organizational and time-management abilities.
• Sensitive, compassionate communication with families and agencies.
• Knowledge of GDPR and safeguarding requirements in educational settings.

Responsibilities

• Record management: Maintain SEND records and confidential correspondence.
• EHCP support: Assist with EHCP documentation and related processes.
• Meeting coordination: Schedule and prepare multi-agency meetings and paper trails.
• Deadline tracking: Monitor review dates and critical SEND deadlines.
• Team liaison: Work with teaching staff and SEND team on daily admin needs.
• Data management: Update MIS and filing systems, both digital and paper.
• Enquiries: Respond professionally to routine inquiries from parents and external stakeholders.

Skills

Record management

Data management

Time management

Communication skills

Empathy and interpersonal skills

GDPR and safeguarding awareness

Tools

MIS

Microsoft Office Suite

Job description

Location: Canterbury

Salary: Dependent on Experience

Contract: Full-Time, Temporary to Permanent

Start Date: Immediate / ASAP

About the School

We are currently working with a dynamic and inclusive school in Canterbury that is seeking to appoint an experienced SEND Administrator to join their dedicated Special Educational Needs and Disabilities team.

The school prides itself on fostering an inclusive environment, working closely with pupils, families, teaching staff, and external professionals to coordinate high-quality support and maintain meticulous records. If you have a passion for inclusion and a sharp eye for detail, this is a fantastic opportunity to make a meaningful impact within a supportive team.

Key Responsibilities

• Record Management: Maintain accurate SEND records, pupil support documentation, and confidential correspondence.

• EHCP Support: Assist with the comprehensive administration of Education, Health and Care Plan (EHCP) documentation.

• Meeting Coordination: Coordinate and schedule multi-agency meetings involving parents, carers, school staff, and external professionals, preparing necessary paperwork and tracking follow-up actions.

• Deadline Tracking: Monitor review dates and critical deadlines for all relevant SEND documentation.

• Team Liaison: Collaborate effectively with teaching staff and the SEND team to meet day-to-day administrative needs.

• Data Management: Update school systems and maintain secure, highly organized electronic and paper filing systems.

• Enquiries: Respond professionally and empathetically to routine enquiries from parents and external stakeholders.

The Ideal Candidate

• Experience: Essential previous experience working in a school-based SEND administration role.

• Knowledge: Familiarity with EHCP processes, statutory documentation, and SEND review procedures.

• Technical Skills: Proficient in using school management information systems (MIS) and Microsoft Office Suite.

• Core Skills: Exceptional organization, high levels of accuracy, and strong time-management skills.

• Interpersonal Approach: A sensitive, compassionate, and professional communication style when liaising with families and external agencies.

• Compliance: A robust understanding of data confidentiality, GDPR, and safeguarding requirements within an educational setting.

Please note: Due to the nature of this role, a successful Enhanced Disclosure and Barring Service (DBS) check will be required.