School Office Manager

Certus Education Ltd; Ware; On-site; GBP 25,000 - 35,000; Full time

Job summary

A community-focused primary school is seeking an experienced School Office Manager to oversee daily operations and ensure efficient administration. The role involves managing pupil data and supporting compliance processes while providing high-level support to senior leadership. The ideal candidate will have experience in school office settings and strong organizational skills. This position offers ongoing professional development and a supportive work environment along with various staff wellbeing initiatives.

Benefits

Ongoing professional development

Local Government Pension Scheme

Staff wellbeing initiatives

Cycle to Work scheme

Supportive leadership

Qualifications

• Previous experience working in a school office.
• Strong knowledge of administrative systems.
• A calm, professional and approachable manner.

Responsibilities

• Lead and manage the daily operation of the school office.
• Deliver a professional front-of-house service.
• Oversee procurement, contracts and office resources.

Skills

Excellent IT skills

Outstanding organisational skills

Strong communication skills

Experience with school finance processes

Education

GCSEs in English and Maths

Tools

MIS systems (Arbor, SIMS)

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

We are recruiting for an experienced and highly organised School Office Manager to lead the day-to-day administration of a welcoming, community-focused primary school. This is a pivotal role at the heart of the school, ensuring smooth operations while providing outstanding support to pupils, families and staff.

Working closely with the Headteacher and senior leadership team, you will oversee all aspects of school administration, compliance and data management. In this one-form-entry setting, this is a hands‑on position where your contribution will be highly valued and visible across the whole school community.

This opportunity would suit a proactive professional who enjoys variety, thrives in a busy environment and takes pride in developing effective systems that enable a school to operate at its best.

Key Responsibilities

• Lead and manage the daily operation of the school office
• Deliver a professional, welcoming front-of-house service
• Maintain and develop administrative procedures in line with statutory and Local Authority requirements
• Manage pupil data, attendance records and statutory returns
• Support financial processes including invoices and payments
• Prepare and monitor risk assessments for trips and activities
• Provide safeguarding administrative support with accurate record keeping
• Oversee procurement, contracts and office resources
• Ensure effective use of the school MIS system
• Provide high-level administrative support to senior leaders
• Line manage administrative staff
• Contribute to whole-school planning and development

What We Offer

• Ongoing professional development and training
• Local Government Pension Scheme
• Staff wellbeing initiatives and discount schemes
• Cycle to Work scheme
• Supportive leadership and collaborative staff team
• Friendly village school environment

Person Specification

• Previous experience working in a school office
• GCSEs (or equivalent) in English and Maths
• Experience with school finance processes
• Strong knowledge of administrative systems
• Excellent IT skills (Word, Excel, PowerPoint, Outlook)
• Experience using school MIS systems (Arbor, SIMS or similar)
• Outstanding organisational and time management skills
• Strong communication skills with staff, parents and external agencies
• A calm, professional and approachable manner
• A strong commitment to safeguarding and child welfare

Safeguarding Statement

This organisation is committed to safeguarding and promoting the welfare of children and young people. All staff share this responsibility. The successful applicant will be required to undertake an Enhanced DBS check along with satisfactory references and relevant pre-employment checks.

How to Apply

Apply now with your CV to be considered for this exciting opportunity to make a real difference within a supportive school environment