School Administrator

Mott Macdonald; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading consultancy firm in Greater London is seeking an organized and proactive individual for a role focused on airport ID pass compliance. Responsibilities include managing pass applications and liaising with security teams to ensure compliance with UK aviation standards. Candidates should possess strong attention to detail and excellent administrative skills. The position offers a hybrid working policy and various benefits including private medical insurance and a comprehensive wellbeing program.

Benefits

Private medical insurance

Health cash plan

Comprehensive wellbeing program

Flexible salary packaging

Employee pension contributions

Life assurance

Income protection scheme

Annual bonus schemes

Qualifications

• Must be eligible for an Airport ID Pass with a clear criminal record.
• Strong attention to detail is essential.
• Proactive mindset with excellent organisational skills.

Responsibilities

• Review and submit ID pass applications for airport personnel.
• Verify identity documents and background checks.
• Act as the primary contact for pass-related queries.
• Support team administration and coordinate events.

Skills

Attention to detail

Proactive mindset

Organisational skills

Administrative skills

Effective communication

Microsoft Office proficiency

Knowledge of UK aviation security regulations

Experience in compliance or administrative role

Job description

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well‑being, flexibility, and trust.

Responsibilities

• Review and submit airport ID pass applications for employees, contractors and third‑party personnel.
• Verify identity documents, employment details and background checks in accordance with regulatory standards.
• Ensure all applications comply with UK aviation security regulations, including background vetting and training requirements; maintain accurate records of all pass applications and approvals for audit purposes.
• Act as the primary point of contact for pass‑related queries from internal teams and external contractors; liaise with airport security teams and regulatory bodies as required.
• Stay updated on changes to airport security regulations and ensure ongoing compliance within the organisation; provide guidance and training to staff on pass application processes and security responsibilities.
• Support team administration for client frameworks; prepare and submit invoicing; coordinate events and meetings; liaise with internal teams to gather data and confirm updates; provide administrative support for meetings (arranging, taking minutes, updating action logs); offer ad‑hoc support to the framework team as required.

Qualifications

• Must be eligible for an Airport ID Pass (clear criminal record & at least 5 years of background check history).
• Strong attention to detail.
• Proactive mindset.
• Excellent organisational and administrative skills.
• Effective communication skills with internal and external stakeholders.
• Proficiency in Microsoft Office and sound record‑keeping.
• Passion for making things better and a collaborative attitude.
• Knowledge of UK aviation security regulations and airport pass processes.
• Previous experience in a compliance, security or administrative role.

Benefits & Working Conditions

• Hybrid working policy enabling flexibility, well‑being and trust.
• Private medical insurance for all UK colleagues.
• Health cash plan to support everyday health costs and treatments.
• Access to Peppy—free support from menopause experts for all UK colleagues.
• Comprehensive wellbeing program for you and your family.
• Flexible salary packaging to opt into a wide range of health benefits.
• Employee pension contributions matched between 4.5% and 7%.
• Life assurance equal up to 4 × basic salary, with optional increase to 6 ×.
• Income protection scheme providing financial benefit and return‑to‑work support in case of long‑term illness or injury.
• Flexible benefits such as increased life assurance cover, critical illness insurance, payroll saving and will writing.
• Annual bonus schemes as part of our business success sharing.

Equality, Diversity and Inclusion

We put equality, diversity and inclusion at the heart of our business, promoting fair employment procedures and practices. We encourage individual expression and are committed to creating an inclusive environment where everyone can contribute.

Accessibility

We want you to perform your best at every stage of the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at [e-mail] and we will discuss how we can support you.