Rota Manager

OneMedicalGroup; Leeds; On-site; GBP 80,000 - 100,000; Full time

Job summary

A healthcare organization is seeking a Rota Manager in Leeds to ensure safe staffing and manage workforce planning. The successful candidate will create and manage rotas, address staffing needs, and support teams in delivering excellent care utilizing rota management software. Excellent communication and time management skills are essential. The role requires a full driving license due to location constraints.

Benefits

33 days annual leave

Enhanced maternity benefits

Wellbeing support

Employee Assistance Program

Cycle to work scheme

Company pension

Qualifications

• Experience in rota or workforce scheduling.
• Full Driving License to commute.
• Excellent communication and interpersonal skills.

Responsibilities

• Creating and managing rotas across teams.
• Planning for annual leave and sickness.
• Ensuring service continuity during staffing changes.

Skills

Organisational skills

Communication skills

Time management skills

Proficiency with rota management software

Adaptability under pressure

Tools

Optima

Loop

RLDatix

iTrent

Job description

Overview

Are you highly organised, detail-driven, and great at balancing the needs of teams and services? We’re looking for a Rota Manager to join our team and play a key role in keeping our services running smoothly.

Based at our head office at Bank Top Farm in Leeds, LS21, this role focuses on ensuring safe staffing levels, planning for change, and supporting our teams with robust rota systems to deliver excellent care.

Interview dates

Interview Dates: 12 November. Please ensure your availability on this date, from 9:30 am – 2:00 pm. We anticipate providing an update to all applicants by 10 November.

Main duties of the job

If you’re experienced in workforce planning and thrive in a fast-moving environment, we’d love to hear from you.

What You’ll Be Doing:

• Creating and managing rotas across teams using Optima/Loop
• Planning for annual leave, sickness, and seasonal pressures
• Working with team leaders to forecast staffing needs
• Managing last-minute changes and ensuring service continuity
• Maintaining compliance with working time regulations and internal policies
• Providing training and support on rota systems to relevant staff
• Collaborating with People and Payroll to ensure accuracy in timekeeping and pay
• Helping to onboard new staff into the system
• Supporting system growth, configuration, reporting, and upgrades
• Managing system access and permissions
• Acting as a key contact for Optima/Loop and other rota software systems
• Maintaining strong relationships with both internal teams and external partners

Job summary

Based at our head office at Bank Top Farm in Leeds, LS21, this role is all about ensuring safe staffing levels, planning effectively for change, and helping us deliver excellent care by supporting our teams with robust rota systems.

Note: Right to work in the UK: We are unable to offer visa sponsorship for this position. Applicants must already have the right to live and work in the UK at the time of application.

About us

OneMedical Group believes there’s a better way to care for communities. Founded in 2004 as a family-run organisation, our mission is to improve lives. Guided by our core values: Putting People First and Working Together for a Healthier Future, we are committed to delivering healthcare with compassion, innovation, and a dedication to reducing health inequalities. Our work spans OneMedical Property, OneMedicare, and our central OMG Support Centre, with teams united by a shared purpose and collaborative spirit.

We value the diversity of skills and perspectives within our organisation, and we focus on NHS values to provide services that improve health and wellbeing, empowering people to adopt healthier lifestyles and achieve better health outcomes.

Job description & responsibilities

What You’ll Need Essential:

• Experience in rota or workforce scheduling
• Strong organisational and time-management skills
• Excellent communication and interpersonal skills
• Ability to stay calm under pressure and adapt to change
• Proficiency with rota management software
• Good understanding of workforce planning principles
• Full Driving License to commute

Desirable:

• Experience with RLDatix (RLD) and/or iTrent systems
• Experience managing staffing across multiple teams or sites

Location: Our head office is based at Bank Top Support Centre, near Leeds (LS21 1PY). The area is rural with nearby walking routes; please note that there is no nearby public transport and own transport is required. We have a dog-friendly workspace and a friendly, collaborative environment.

Why join us?

What we offer

• 33 days annual leave (including Bank holidays), rising with length of service
• Extra day of leave per year for work anniversary
• Enhanced maternity, pregnancy-related benefits, adoption pay
• Continued personal and professional development
• Refer-a-friend scheme
• Wellbeing support via OMG Wellbeing Advisors
• Employee Assistance Program via Health Assured
• Eye care scheme with free eye test and glasses contribution
• Cycle to work scheme
• Access to NHS Discounts
• Vibrant countryside location with a supportive culture
• Company pension

OneMedical Group is committed to promoting equality of opportunity for all applicants. For recruitment support options, please email: [e-mail]

Note: We reserve the right to close this vacancy early if we receive sufficient applications. Please submit your application early.

Person specifications

Knowledge and Skills

Essential

• Experience with RLDatix (RLD) and/or iTrent systems
• Experience managing staffing across multiple teams or sites

Qualifications

Desirable

• Strong organisational and time-management skills
• Excellent communication and interpersonal skills
• Ability to stay calm under pressure and adapt to change
• Proficiency with rota management software
• Good understanding of workforce planning principles
• Full Driving License to commute

Experience

Essential

• Experience in rota or workforce scheduling

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a DBS disclosure will be required.

Employer details

Employer name: OneMedicalGroup

Address: Bank Top Farm, Leeds, England, LS21 1PY

Employer’s website: https://www.onemedicalgroup.co.uk/