Rights & Contracts Coordinator

The Bfi; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading media organization in Greater London seeks a Rights & Contracts Coordinator to provide administrative support to the Rights and Contracts team. Responsibilities include managing document flow, liaising with guilds, and supporting rights acquisition processes. The ideal candidate will have prior administrative experience in a media environment, excellent organizational skills, and the ability to communicate effectively. The position offers 25 days annual leave, pension contributions, childcare benefits, and various discounts among other perks.

Benefits

25 days annual leave plus bank holidays

Paid time off between Christmas and New Year

BFI pension scheme

Childcare Scheme

Enhanced pay for Maternity & Paternity leave

Complimentary screening tickets

Free BFI Player subscription

Qualifications

• Previous administrative experience within a media legal or contract management environment.
• Knowledge of film rights contract terminology.
• Good oral and written communication skills.
• Excellent organisational skills for managing large data.
• Ability to enter data accurately.
• Ability to work as part of a team.

Responsibilities

• Undertake general administrative duties including drafting documents and coordinating calendars.
• Support rights acquisition process by keeping accurate records.
• Record rights information in the distribution database.
• Liaise with media guilds, unions, and rights societies.

Skills

Communication skills

Organisational skills

Attention to detail

Job description

Overview

We are looking for a Rights & Contracts Coordinator to join the BFI's Rights & Contracts team, working across providing comprehensive support to the Rights and Contracts Department in all aspects of work.

Responsibilities

• Undertaking general administrative duties, such as drafting meeting agendas, action points, correspondence, summaries, reports, coordinating calendars, invoicing and frequent liaison with other BFI departments to gather and supply information, document and filing administration and organisation, rights and document research.
• Providing support and coordination throughout the rights acquisition process by keeping accurate records, ensuring outstanding items are pursued and tracking contracts and delivery.
• Recording rights information and the terms of contracts on the distribution database, tracking documentation generated by the team through licensing rights, providing support to and liaising with the royalties team and processes as requested.
• Liaising with media industry guilds, unions and performing rights societies, and coordinating payments thereto (such as MCPS) as required.

Qualifications

• Previous administrative experience within a media legal, business affairs or contract management environment.
• Knowledge of film rights contract terminology.
• Good communication skills, including oral and written.
• Excellent organisational skills to be able to deal with large amounts of data.
• Demonstrable ability to enter data accurately.
• Demonstrable ability to work as part of a team.

Benefits

• 25 days annual leave (rising to 30 with service) + bank holidays + the option to buy up to 5 extra days of annual leave.
• Additional paid time off between Christmas and New Year.
• BFI pension scheme with 5% employer contribution.
• BFI Childcare Scheme, where we contribute to childcare costs for children up to the age of 14.
• Enhanced pay for Maternity & Paternity leave.
• Complimentary tickets to BFI Southbank & IMAX screenings and events.
• Free BFI Player subscription + discount on BFI DVDs, books, merchandise and film tickets.
• Plus many more, which can be found in our Working at the BFI information pack on our website.

Diversity & Inclusion

We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a place at the first stage selection process to our under-represented groups who meet our minimum requirements.