Retail Onboarding Coordinator

Funko; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading toy and collectibles company seeks an enthusiastic Retail Onboarding Coordinator to support the onboarding of new customers. This role requires exceptional organisational and communication skills, along with strong administration experience. You will manage customer requirements, ensure timely onboarding, and create reports on status and sales. Proficiency in Excel and a team player ethic are essential. Join us to make a real impact in a dynamic environment.

Qualifications

• Exceptional organisational skills are crucial.
• Experience in Logistics and Operations is beneficial.
• Strong administration experience is required.
• Excellent customer service and communication skills are essential.
• Ability to work on own initiative and think creatively.

Responsibilities

• Support the Retail Onboarding Manager in onboarding processes.
• Document and manage key customer requirements during onboarding.
• Work with Sales Managers to gather necessary documentation.
• Ensure timely onboarding of customers within service agreements.
• Create and maintain reports on onboarding status and sales.

Skills

Organisational skills

Customer service skills

Excel proficiency

Logistics and Operations experience

Communication skills

Attention to detail

Team player ethic

Tools

Microsoft Office

MS Dynamics D365

Job description

Location: Hammersmith, London

Working Pattern: Mon - Fri (37.5 hours), Eligible for virtual working / flexible working

Reports To: Retail Onboarding Manager

Role Purpose

We are seeking an enthusiastic and detail-oriented Retail Onboarding Coordinator to join our team. In this role you will support the Retail Onboarding Manager in translating potential new customer requirements into operational actions, working closely with the fulfilment and operations teams to support day-to-day deliverables. The role will also support administrative activities across all Onboarding activities, acting as a conduit between commercial and operational teams. You will manage communications across all departments while maintaining excellent organisational skills. A key function is to ensure all new accounts are onboarded within service level agreements, provide exceptional customer service and document key account requirements.

What You’ll Do

• Understand, document key requirements and customer expectations on the end-to-end onboarding of new accounts for Domestic, FOB and APAC customers.
• Work with Sales Managers to ensure all required documents for onboarding new customers are gathered (arranging translation if required).
• Work closely with the Retail Onboarding Manager and key stakeholders to ensure all new accounts are onboarded on time within service level agreements and provide exceptional customer service to all key account managers.
• Manage the consolidation of final documents completed by departments (including amending agreements), issuing as relevant and ensuring sign off as required.
• Open and maintain customer card requirements accounts, ensuring coding is correct and kept up to date.
• Communicate day-to-day with various stakeholders in the business, prioritising and ensuring relevant departments are informed.
• Oversee the first Golden Sample for all first-time orders for new customers and re‑onboarded customers end to end.
• Manage customer queries, filtering through as appropriate, ensuring an excellent level of customer service.
• Lead weekly summary calls with heads of departments.
• Document operational instructions for VAS, pick/pack and logistical requirements.
• Create and maintain weekly reports on onboarding status and monthly sales reports.
• Assist and provide support for all departments with customers’ own portals in initial set up.
• Support internal with customer launches and creating system work orders.
• Develop and maintain strong working relationships with customers, retail partners, peers and other departments.
• Ad‑hoc duties supporting department heads.

What You’ll Bring

• Exceptional organisational skills.
• Experience in Logistics and Operations is beneficial.
• Ability to work on own initiative and think outside the box.
• Strong administration experience.
• Excellent working knowledge of Excel; pivot tables, v‑lookups and graphs are desired.
• Excellent customer service, engagement and communication skills are essential.
• Good attention to detail.
• Be able to demonstrate a ‘team player’ ethic.
• Working knowledge of all Microsoft Office packages essential.
• Experience with ERP or CRM systems desired (MS Dynamics D365).
• A willingness to learn, develop and grow, with a true hunger to succeed; whilst being to be the best you and always acting professional.

Equal Opportunity

Funko is an equal opportunity employer. We know that every superhero has a unique origin story and the diversity of these stories enrich what we do. All applicants will be considered for employment without attention to race, colour, religion, gender, gender identity, sexual orientation, national origin or disability status.

The above statements are intended to describe the general nature and level of work being performed by this role holder. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required and all employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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