Retail Facilities & Maintenance Specialist

Jobtailor; Coleshill CP; On-site; GBP 21,000 - 27,000; Full time

Job summary

Jobtailor is seeking a proactive Facilities & Maintenance Coordinator to handle store requests through our property management system. You will liaise with contractors, place orders, monitor progress, and ensure timely completion while managing spend and supplier comparisons.

The role requires strong administrative skills, MS Office proficiency (especially Excel), health and safety awareness, and the ability to work collaboratively in a busy retail environment.

Qualifications

• Willingness to learn Facilities and Maintenance Coordination.
• Strong administrative skills and attention to detail.
• Confidence using Microsoft Office, including Excel.
• Good health and safety awareness.

Responsibilities

• Receive, review and action Facilities & Maintenance requests from stores through the property management system.
• Monitor live requests, follow up with contractors and update stores through completion.
• Coordinate maintenance works by obtaining quotes, placing orders, progress checks and completion confirmation.
• Raise purchase orders, check invoices and support accurate authorisation.
• Organise routine waste collection and ad-hoc waste facilities such as skips.
• Coordinate store window cleaning services and resolve non-service complaints.
• Monitor maintenance spend, prepare weekly management reports and source supplier cost comparisons.
• Identify more efficient ways of working and support continuous service improvement.
• Provide ad-hoc administrative support to the Central Operations team.

Skills

Facilities Coordination

Organizational Skills

Attention to Detail

Team Collaboration

General Business Administration

Education

Regulatory Reform (Fire Safety) Order 2005 Knowledge

Tools

Microsoft Excel

Property Management System

In-House Software Packages

Job description

Jobtailor is seeking a proactive Facilities & Maintenance Coordinator to handle store requests through our property management system. You will liaise with contractors, place orders, monitor progress, and ensure timely completion while managing spend and supplier comparisons.

The role requires strong administrative skills, MS Office proficiency (especially Excel), health and safety awareness, and the ability to work collaboratively in a busy retail environment.