Repairs Admin

Build Recruitment Limited; Gosport; On-site; GBP 27,000 - 28,000; Full time

Job summary

Build Recruitment Limited seeks a proactive Repairs Administrator to join the MOD housing contract team. This office-based role supports engineers, residents and clients, ensuring repairs move smoothly from start to finish.

It is a temporary to permanent position with weekly payroll initially, transitioning to permanent. Key duties include liaising with residents and engineers, updating systems, ordering parts, and maintaining detailed records.

Qualifications

• Proven administrative experience in property, housing, or maintenance settings.
• Experience with quoting and invoicing processes is preferred.
• Strong attention to detail with ability to manage multiple tasks.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and invoicing software.

Responsibilities

• Act as the main point of contact for residents, engineers and clients.
• Coordinate repairs, provide appointment updates, and keep all parties informed.
• Respond to queries about repair progress or scheduling.
• Log and update repair requests, progress notes and completed works accurately.
• Monitor open issues and ensure they are tracked to resolution.
• Order required parts promptly and manage deliveries.
• Keep residents updated on repair status and delays.
• Provide administration support for the MOD housing contract.

Skills

Administrative experience

Microsoft Office

Attention to detail

Communication skills

Tools

Invoicing software

Job description

Repairs Administrator

Location: PO13 9RX
Type: Temporary to Permanent, Full-time, Office-based (8:00am – 5:00pm)
Salary: Equivalent to £26,500 to £27,000 er annum

About the Role

We are seeking a proactive and organised Repairs Administrator to join our team working on an MOD housing contract. This is a key role within the housing repairs and maintenance sector, supporting engineers, residents, and clients by ensuring repair works are managed smoothly from start to completion.

This is a temporary to permanent opportunity, where you will initially be paid weekly through temp payroll before transitioning to a permanent position.

Key Responsibilities

Liaising with Engineers, Residents, and Clients:

• Act as the main point of contact for residents, engineers, and clients.

• Coordinate repairs, provide appointment updates, and ensure all parties are fully informed.

• Respond to queries or concerns about repair progress or scheduling.

System Updates & Record-Keeping:

• Log and update all repair requests, progress notes, and completed works accurately.

• Monitor open issues and ensure they are tracked to resolution.

• Maintain detailed records of communications, parts ordered, and actions taken.

Ordering Parts & Materials:

• Identify required parts and order them promptly to avoid delays.

• Manage deliveries and ensure materials are allocated correctly.

• Work with suppliers and contractors to maintain stock levels.

Customer Service & Communication:

• Keep residents updated on repair status, including changes or delays.

• Resolve issues professionally, ensuring residents feel supported throughout the process.

• Deliver excellent customer service by focusing on efficiency and satisfaction.

General Administrative Support:

• Support the repairs team with scheduling and prioritising urgent cases.

• Assist with performance reporting against Service Level Agreements (SLAs).

• Provide administrative support for all tasks related to the MOD housing contract.

Key Skills & Attributes

• Proven administrative experience, ideally within property, housing, or maintenance.

• Experience in quoting and invoicing processes.

• Strong attention to detail with the ability to manage multiple tasks.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and invoicing software.

• A proactive, solutions-focused approach with the ability to work independently.