Remote Senior Operations Leader: Exec Support & Projects

Avaaz; United Kingdom; Remote; GBP 70,000 - 78,000; Full time

Benefits offered by this job

5 weeks paid vacation

10 holidays per year

Training allowance up to 3000 USD

Language development stipend

Out-of-home workspace

Job summary

Avaaz is seeking an exceptionally organized Senior Operations Officer to support the COO across US and UK operations remotely. This hands-on role blends executive support with project coordination and process improvements, leveraging AI and integrated workflows to connect meetings, decisions, and actions.

You will oversee calendars, briefs, and board materials while safeguarding confidential information. Collaboration with Finance, People & Culture, Compliance, and Operations is essential.

Qualifications

• 5+ years in executive support, operations, or project coordination.
• Organised, proactive, and tech-savvy with strong judgment.
• Ability to manage sensitive information discreetly.
• Experience coordinating cross-functional initiatives across teams.
• Proficiency with AI tools and modern collaboration tech.
• Excellent English written and spoken communication.

Responsibilities

• Partner with the COO to anticipate needs and manage priorities.
• Manage calendar, inbox, travel, expenses, and daily workflows.
• Prepare concise briefings, summaries, and board materials.
• Handle sensitive information with discretion and flag risks.
• Coordinate operating rhythm: meetings, planning cycles, board prep.
• Drive cross-functional initiatives and ensure progress against actions.
• Design and maintain integrated workflows with Asana, Notion, Slack, and AI.

Skills

Executive support

Operations coordination

Project coordination

Systems integration

AI fluency

Calendar management

Discretion

Communication

Tools

Asana

Notion

Slack

Google Workspace

Job description

Avaaz is seeking an exceptionally organized Senior Operations Officer to support the COO across US and UK operations remotely. This hands-on role blends executive support with project coordination and process improvements, leveraging AI and integrated workflows to connect meetings, decisions, and actions.

You will oversee calendars, briefs, and board materials while safeguarding confidential information. Collaboration with Finance, People & Culture, Compliance, and Operations is essential.